LHH is seeking a highly organized, detail-oriented, and adaptable Administrative Assistant in Downtown Atlanta to support the Director and team at a wonderful non-profit organization. The successful candidate will manage a variety of administrative functions, including scheduling meetings, organizing travel, coordinating program activities, and ensuring smooth daily operations. This role is ideal for someone with strong communication skills, a collaborative attitude, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
Administrative Support
Act as the primary administrative contact for the Director and team, anticipating needs, managing logistical arrangements, and ensuring efficient information flow.
Schedule meetings for the Director and team members, including external stakeholders. Prepare agendas, secure meeting spaces, arrange catering, and communicate meeting details to participants.
Organize and book travel for the Director, including flights, accommodations, and transportation.
Draft and manage emails, letters, and other forms of communication for the Director.
Assist with document preparation, scanning, copying, and formatting. Maintain both paper and electronic filing systems to ensure easy access to records.
Create and maintain contact lists and program records for team activities.
Help implement systems for document management, information flow, and organizational planning to improve internal operations.
Program Coordination
Assist with preparing and sending correspondence to donors, scholars, and other partners.
Help coordinate events such as scholar retreats, conferences, and receptions, ensuring all logistical arrangements are in place for smooth execution.
Maintain current records for scholars, communicate program details, and promote events and training opportunities.
Assist in coordinating Selection Committee activities, including meeting scheduling, material preparation, and attendance as needed.
Ensure accurate and up-to-date records of program activities and prepare documentation for annual audits.
Qualifications:
A minimum of 2 years in an administrative assistant or project management role, preferably in a nonprofit, legal, or educational environment.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational abilities with the capacity to handle multiple tasks simultaneously.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and internet research.
Ability to maintain confidentiality and handle sensitive information appropriately.
Exceptional attention to detail, time management, and problem-solving skills.
Ability to interact effectively with senior leadership, donors, scholars, and other key stakeholders. Professional, friendly, and upbeat demeanor.
Comfortable working in a fast-paced environment, adapting to shifting priorities, and meeting tight deadlines.
Additional Information:
This is a hybrid position based in the Atlanta office, with a requirement to work at least 2 days per week in-office.
Parking: Additional pay provided to cover monthly parking rate.
Proof of vaccination is required on the first day of work.
What We're Looking For:
A self-starter who can work independently, but also thrives in a collaborative team environment.
Someone with strong attention to detail, flexibility, and an ability to pivot quickly as needed.
A friendly and upbeat individual who shares the mission and values of the program.
If you are highly organized, professional, and passionate about contributing to a meaningful cause, we encourage you to apply!