The Executive Administrative Assistant is tasked with a variety of administrative duties that require confidentiality, initiative, and sound decision-making. Day to day responsibilities include providing high-level administrative support for the executives and their team as well as other stakeholders. This position involves handling confidential information requests, preparing reports, and performing clerical tasks such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and managing travel arrangements and calendar.
The ideal candidate for this position must demonstrate the ability to interact with teams (at all levels) in a fast-paced environment, at times under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism that is crucial to this role.In addition, ability to develop relationships in a highly matrixed organization, as well as experience in handling the administrative and executive support related tasks with minimal supervision is essential to success in the role.
Job Responsibilities:
Efficiently manage calendar, schedule and coordinate meetings, conferences, and appointments. Prioritize and optimize the executive's time to ensure productive work flow.
Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation and dining. Provide comprehensive travel packages with all necessary documentation and information.
Prepare meeting agendas, presentations, and relevant materials, coordinate logistics for internal and external meetings, ensuring smooth execution.
Organize and maintain confidential files and documents, both Digital and physical, assist in preparation of reports, memos, and presentations.
Monitor and reconcile expense reports, ensuring accuracy and compliance with company policies.
Ability to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals.
Required Qualifications, Capabilities, And Skills:
Bachelor's Degree required (Business Administration or Finance preferred)
Minimum 8 years of experience working as an administrative assistant, providing support to high profile stakeholders.
High energy but composed, with a good speaking voice, excellent presentation and confident demeanor
Proactive rather than reactive - plans for all eventualities but ability to be flexible to changing work demands at short notice
Discretion and trustworthiness
High performer who develops careful plans and execute consistently and effectively
Must be a big picture person while still able to consider the smallest detail
Able to work collaboratively and bring out the best in people
Sense of humor, humility, earnestness and bright disposition essential
Active listener - take information, process and act on it
High levels of confidentiality and discretion.
Remains calm under pressure
Sense of humor
Strong written and verbal communication skills.
Superb with Microsoft Office (Outlook, PowerPoint, Excel, and Word)
This job is full-time onsite in the office.
The pay range for this position is: $110,000 - $150,000 per year
Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.
About G-III Apparel Group, Ltd. | www.g-iii.com
G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands, including some of the most sought-after names in global fashion, our success is driven by our team's entrepreneurial spirit and our deep relationships across the industry.
G-III's owned brands include DKNY, Karl Lagerfeld Paris, Donna Karan, Vilebrequin, Sonia Rykiel, G.H. Bass, Bass Outdoor, Andrew Marc, Eliza J., GIII Sports and more. G-III has fashion licenses under the Calvin Klein, Tommy Hilfiger, Cole Haan, Dockers, Guess?, Kenneth Cole, Levi's, Vince Camuto, Margaritaville and more. G-III also operates retail stores for the DKNY, Karl Lagerfeld Paris and Donna Karan brands.