I am partnered with a publishing company that is currently looking for a smart and detail-oriented executive assistant for its CEO. The company was founded in 2011, and the CEO is based in California. That said, they are looking for an executive assistant so they can always be one step ahead of her. To succeed in this role, you will need to have a great eye for detail while moving in a fast-paced environment. This role will be 100% remote.
Responsibilities:
Manage a complex calendar across multiple time zones
Prioritize meetings across the day, week, and month
Maintain sensitive information
Create detailed itineraries and diary notes
Prep CEO for meetings
Handle last-minute postponements and reschedule accordingly
Manage the CEO's emails and phone calls including knowing how to respond accordingly
Sit in on important meetings ensuring all notes are captured
Participate in ad hoc projects
Possible travel with the CEO
Act as the liaison between work and the home
Ensure that personal appointments are calendared correctly
Run frequent air traffic control to ensure that the day is running smoothly and know when / how to intervene.
Open to receive messages outside of standard hours due to the time difference.
Requirements
7+ years of experience as a C-Suite level Executive Assistant
Strong organizational and communication skills. Multi-tasking is a must
High EQ; excellent oral and written communication skills with strong executive presence
Strong sense of integrity and confidentiality
Meticulous attention to detail in all aspects of work
Self-starter with a proactive mindset and a sense of urgency