We are seeking a personable, highly organized and proactive Executive Assistant to provide comprehensive support to our CEO. This dynamic role encompasses a range of responsibilities, including managing meetings, booking and managing travel, and assisting with multiple projects as well as certain family/children's schedules and vendors. As an Executive Assistant, you will play a pivotal role in ensuring schedule and travel management, while also overseeing personal tasks to assist in achieving a seamless work-life balance for the executive.
Key Responsibilities: • Organize and prepare for meetings, including document gathering and logistical arrangements. • Maintain a comprehensive record of account logins, passwords, and other critical information, ensuring they are up-to-date and secure. • Answer and respond to phone calls, conveying messages and pertinent information to the executive promptly. • Prioritize and manage email correspondence, respond when necessary, and provide concise summaries of articles and documents when asked. • Efficiently manage and organize both professional and personal calendars, scheduling and coordinating meetings and appointments. • Monitor and manage "Our Family Wizard" daily, ensuring family schedules are coordinated efficiently. • Facilitate travel plans, including booking accommodations, transportation, and any other necessary arrangements. • Carry out various errands as requested, which may include coffee shops, ordering meals, FedEx, or Staples. • Perform any other duties assigned by the executives to ensure the smooth functioning of operations.
Skillset and Background: • Bachelor's degree preferred. • 3-5 years of prior experience in providing comprehensive support to a senior executive or team. • Proficient in the use of Microsoft Office Suite (Outlook, Teams, Word, PowerPoint, and Excel). • Strong organizational and time-management skills. • Proactive approach to problem-solving, with an ability to anticipate needs. • Exceptional multitasking abilities.
Outstanding interpersonal and communication skills.