Are you a detail-oriented legal assistant who thrives in providing executive-level support and anticipates the needs of high-level executives? We have an exceptional opportunity for you to partner with a senior shareholder of an AM 50 Houston law firm leading firm, playing a crucial role in managing his dynamic and demanding schedule.
In this position, you will be integral to the success and productivity of a top firm leader, ensuring streamlined operations and proactive management of his professional commitments. As his right-hand, you will not only handle his day-to-day activities but also strategically think two steps ahead, allowing him to focus on maximizing his influence and impact.
This role offers a hybrid work schedule with the flexibility to work from home on Fridays, competitive compensation, and a discretionary bonus. Enjoy a supportive, family-friendly environment with benefits like comprehensive medical and dental coverage, generous paid time off, a retirement plan, pet insurance, and wellness initiatives.
What you will do:
Act as the primary point of contact for the senior shareholder, managing and prioritizing his commitments with finesse.
Coordinate complex travel arrangements, manage calendars, and organize meetings with internal and external stakeholders.
Provide executive-level support in the preparation and review of presentations and documents.
Oversee and manage both electronic and paper filing systems, ensuring that documents are organized and easily accessible.
Facilitate clear and professional communication with clients, opposing counsel, courts, and various internal and external partners.
Support business development initiatives by identifying and coordinating opportunities for growth and collaboration.
Collaborate with Administrative Support Coordinators, Paralegals, and other team members to ensure seamless support.
What you bring:
Bachelor's degree or equivalent experience is preferred.
Demonstrated ability in managing administrative tasks, including time entry, invoicing, and expense processing.
Exceptional organizational skills with a meticulous eye for detail and the ability to multitask effectively.
Excellent interpersonal and communication skills, both oral and written, combined with a professional demeanor.
Experience in maintaining confidential, sensitive, and proprietary information securely.
Ability to perform well under pressure, prioritize tasks, and meet tight deadlines.
Minimum of 10 years' experience, law firm experience a big plus.
Advanced computer skills in Microsoft Office Suite applications, particularly Word, PowerPoint, Excel, and Outlook.
This is more than just a job; it is a chance to be a strategic partner to a key leader in a firm that values community and impact. If you are ready to step into a role where you can make a significant difference, we would love to hear from you!
We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.