Handle confidential information with integrity and discretion.
Handle meeting requests, schedule appointments and ensure manageable workload.
Prepare reports, memos, letters, financial statements and other documents using word processing, spreadsheet, database or presentation software
File and retrieve corporate documents, records and reports.
Prepare correspondence.
Brief on daily schedule and ensure President is adequately prepared for meetings and arrives on time
Make travel arrangements such as airline bookings, hotel reservations, car rentals, etc.
Confirm meeting attendance.
Provide background information and research.
Maintain expense reports.
General administrative duties such as taking phone inquiries, filing, photocopies, arranging conference calls.
All other duties as assigned to contribute to the successful operation of the company.
QUALIFICATIONS:
2 years previous Executive Assistant experience or combined relevant previous experience
Some college coursework completed; minimum associate degree preferred
Ability to access areas where needed people, information or equipment are located.
Ability to understand and accurately apply basic math skills.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Internet
Ability to make competent use of work-related equipment and materials.
Ability to remember information (e.g., policies, procedures) or locate resources to find information as needed.
Ability to travel to various locations (e.g., customer sites, other company offices) as needed
Ability to communicate effectively and tactfully with others.
Ability to work with other team members as well as independently.
Ability to shift back and forth between two or more tasks
Cooperative, team-oriented, patient, calm under pressure
Ability to arrange things in certain order (e.g., alphabetically, numerically)
QUALIFICATIONS CONTINUED:
Ability to produce results within an autonomous environment, within company guidelines and have the flexibility to identify and respond to changes in priorities
Strong written and verbal communication skills
Ability to provide excellent customer service to all clients (customers and employees)
Ability to advise, counsel, guide and influence the opinions and decisions of others (e.g. customers and employees)
Ability to analyze and evaluate people, data and things to determine courses of action
Ability to demonstrate success working in a fast-paced, highly competitive, deadline-oriented environment
Self-motivated with exhibited sense of urgency in all service-related activity
Exceptional communication and listening skills
Ability to work effectively in team environments
Strong leadership skills, initiative and creativity with the ability to identify and convey successful techniques and approaches