Program Coordinator, Ukraine Civil Society Informational Resiliency Program (UCSIRP), NEW at IREX in Washington, Washington DC

Job Description:

IREX


Job Category: Communities & Governance Practice
Requisition Number: PROGR003128

November 22, 2024
Full-Time | Hybrid
Kyiv, 01004, UKR

Job Details

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

IREX is seeking a Program Coordinator in Ukraine. The Program Coordinator will support program implementation with administrative, organizational, procurement, logistics, subgrants and project management, network-building, communications, and other tasks as required.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor's degree in management, administration, legal/social studies, communications, or related field.
• Minimum of 2 years' relevant work experience.
• Project management, and/or subgranting experience is a plus.
• Excellent written and spoken English and Ukrainian communication skills.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Excellent attention to detail and strong organizational skills including time management, ability to prioritize multiple tasks in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines.
• Excellent interpersonal, customer service, and communications skills, both oral and written required.
• Strong ability to deftly prioritize competing tasks.
• Demonstrated cross-cultural communication skills.
• Ability to take ownership of assigned responsibilities. 
• Demonstrated ability to work both independently and collaboratively as a team member.
• Consistency, positivity, and flexibility.
• Positive attitude and willingness to support and assist colleagues.
• You must have unrestricted authorization to work in Ukraine.

Your Daily Tasks

• Liaise effectively and consistently between the subgrantees, HQ, and local team to ensure efficient communication.  
• Support tracking of activities across programs’ components and keep program trackers updated.  
• Contribute to program monitoring, evaluation, learning, and data management efforts.  
• Coordinate event logistics and travel.  
• Drafting and contributing to written communications, including emails, internal and external memos, and program reports.  
• Represent the program to external stakeholders and partners during phone calls and events, as required.  
• Lead programs’ communication efforts internally and externally (communication content drafting and coordination, communication with external partners/respond to the requests, etc), as required.   
• Drafts memos and communication for internal IREX records and reports, as needed.
• Support the partners’ engagement, as requested.
• Support the program network building, as requested.
• Assist with financial tracking, payment processing, and credit card reconciliation.
• Draft of procurement requests in compliance with IREX and USG standards.
• Draft contracts and other consulting agreements in line with IREX and USG standards.   
• Perform preliminary review of technical and financial subgrant deliverables and seek appropriate approvals.
• Perform monitoring and tracking of subgrants agreement progress.
• Update internal databases for contracts and subgrants.
• Review expense reports.
• Assist in seeking solutions to contractual and subgrant questions rooted in IREX and USG policies.
• Liaise with other teams within IREX on finance and compliance issues, as requested.
• Seeking to form effective cross-cultural communication through strong professional bonds.
• Contribute to a positive, collaborative and inclusive team environment both within the program team and among local and HQ teams.
• Demonstrate proactivity and ownership over assigned responsibilities.
• Other support duties as needed.

You will Get:

Committed, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.

We conduct background checks on all successful candidates.

This position is eligible for Telework. The eligible employee is a regular, full-time DC-based staff who works from a worksite outside the DC office for one or more days a week.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

PI255459295

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