Education Coordinator at University of Oklahoma in Oklahoma City, Oklahoma

Job Description:

The Department of Urology is seeking an Educational Coordinator to provide administrative support to the program director and faculty/physicians. This role manages and coordinates all administrative functions related to educational events, programs, and workshops, including program planning. Additionally, the coordinator handles onboarding and record maintenance for fellowship programs, ensuring compliance with accreditation standards and supporting the department's educational mission. The position also oversees communications to promote departmental events, accolades, and awards through internal news outlets, departmental newsletters, and basic website management. Typically, this position works under general supervision, while performing assignments that are varied and that may be somewhat difficult in character, but usually involve limited responsibility.  

Provides support and assistance in the identification, development and delivery of educational programs or initiatives. Typically works under general supervision, while performing assignments that are varied and that may be somewhat difficult in character, but usually involve limited responsibility.  

Duties:

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  • Manages and coordinates all administrative functions as it relates to educational events, programs, workshops
  
  
  • Provides program planning, development, and implementation for designated resident programs to ensure quality of program
  
  
  • Maintains timely progress and reports updates to program managers and assistants
  
  
  • Facilitates, coordinates, and participates in discussions between cross collaborative teams and departments internally and externally
  
  
  • Oversees the design layout and format of project-related documents, brochures, reports, and conference/meeting materials.
  
  
  • Creates, maintains, and updates content for department website and digital signage
  
  
  • Create, edit, and distribute bi-annual department newsletter to alumni and COM
  
  
  • Letter writing for recommendations, promotions, awards etc.
  
  
  • Manages and coordinates all administrative duties relative to the recruitment and selection process for fellowship programs. Coordinates candidate interviews and fellow recruitment selection process. Responds to applicant inquires, organizes the application review and interview process, and coordinates interview days.
  
  
  • Manages the onboarding/matriculation process of new fellow trainees.
  
  
  • Maintains fellowship program records and evaluation. Facilitates verification of training process for past trainees. Completes program reports in accordance with accreditation standards and tracks participant progress through the program for completion requirements. Coordinates information required for ongoing program recertification.
  
  
  • Miscellaneous special projects and other various duties as needed to successfully fulfill the function of the program(s).
  
  
  • Collaborates with the Administrative Manager and team members in the execution of large-scale group projects, ensuring seamless communication and integrations of efforts.
  
  
  
  

Required Education: Bachelor's degree in Healthcare or related field, AND:

• 12 months of administrative or program support experience.

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree. 

Skills:

• Effective verbal and written communication skills


• Excellent interpersonal skills with a collaborative work style


• Computer skills, including proficiency in navigating and maintaining databases


• Ability to communicate well and build rapport quickly with students, faculty, and staff


• Ability to work independently and as part of a team

Working Conditions:

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  Physical: Prolonged periods of sitting at a desk and working on a computer. Ability to engage in repetitive motion. Communicate effectively.


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  Environmental: Standard Office Environment

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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