Training & Program Coordination: • Manage the scheduling and coordination of all training sessions, including securing venues, confirming registrants, sharing logistics information, and ensuring all logistics are in place. • Provide administrative support to ensure training runs smoothly, managing attendee registration, on- site logistics, and post-event follow-up. • Recruit participants, ensuring that correctional officers and administrators, and first responders, are informed and encouraged to participate in the Beyond Us and Them Program. • Provide ongoing support and follow-up for program participants to ensure engagement, retention, and success in the program.
Logistics & Venue Management: • Secure venues for training sessions, ensuring accessibility and proper setup for training needs (AV needs, number of rooms, snacks/coffee, etc.).
Program Administration & Reporting: • Monitor and document the progress of the project, providing regular updates to leadership on program milestones, attendance, and feedback. • Develop and maintain a master schedule. • Coordinate movement in-state between training locations and assist with local travel logistics (hotel accommodations proximate to trainings, preparing directions, troubleshooting emergent weather/travel issues). • Acquire and deliver materials (supplies, printing, etc.). • Assist in preparing reports for funders and stakeholders, documenting outcomes, participant feedback, and areas for improvement. • Assist with preparation of any procurement documents that may be necessary such as writing Requests for Proposals or Contract Scope of Work documents. • Facilitate a documentary-making process. • The project manager will work closely with client's staff to comply with federal and state grant and contract conditions and requirements: Monitor budget and timeline requirements, logistics regarding reporting and data collection, and compliance to satisfy the performance measures of the grant solicitation.