Executive Assistant to Founder, High-End Interior Design and Media Company, NYC, Hybrid
A high- end interior design and media company based in the Union Square area, NYC is looking for a true" right hand" Executive Assistant to support a very busy Founder and CEO. The ideal candidate has experience working in a fast-paced environment for a main principal in the design, fashion, media or entertainment space.This is a very exciting opportunity for someone who describes themselves as pro-active and a true problem solver that is warm and engaging.
About the Job:
Manage and oversee all personal and executive tasks for the Principal including heavy calendar management, personal and professional
Work with team members to facilitate progress on Principal's tasks projects and responsibilities
Assist with household, automotive, and general personal administration
Assist with administrative management for the design firm and other product or media teams
Anticipate upcoming deadlines and prioritize Principal's time and day accordingly
Maintain strict confidentiality with Principal and business opportunities or relationships
Assist VP of Operations, Accountants, and Office Manager for expense reconciliations and financial administration
Prepare agendas and meeting notes as required
Manage all travel arrangements and direct scheduling requests / calendar oversight
About You:
Minimum of 5 years as an Executive Assistant or Personal Assistant role, ideally supporting high-level executives or public figures.
Experience in design, fashion, entertainment or lifestyle industries is a plus, but not required.
A self-starter who anticipates needs and takes initiative without needing constant direction.
Ability to think ahead and problem-solve in a fast-paced environment.
A positive, calm, and resourceful approach, even in high-pressure situations, combined with a strong ability to handle stressful or unexpected events.
Proficient in Apple, Microsoft, Slack and G Suite systems
Ability to work nights and weekends as needed
Excellent verbal and written communication skills
Must have valid driver's license and be available to travel as needed
Salary, Bonus, Benefits (firm pays 100% of basic health plan)