Our client is a trusted leader in the construction industry, known for delivering high-quality projects on time and within budget. They are seeking a detail-oriented Construction Project Coordinator to support their team by managing permits, documentation, and back-office tasks critical to the success of their construction operations.
Job Summary:
The Construction Project Coordinator will play a key role in facilitating project workflows by managing all administrative and documentation processes, including permitting, compliance, and record-keeping. This position is office-based and requires a proactive individual who can efficiently handle multiple tasks and ensure smooth project operations behind the scenes.
Key Responsibilities:
Permitting & Compliance:
Coordinate the preparation, submission, and tracking of permits with local municipalities and governing bodies.
Ensure compliance with zoning laws, building codes, and environmental regulations.
Serve as the primary point of contact for permitting authorities, addressing questions and resolving issues promptly.
Documentation Management:
Maintain and organize all project-related documents, including contracts, RFIs, submittals, change orders, and inspection reports.
Prepare and distribute project documentation to internal teams and external stakeholders as needed.
Ensure timely updates to project files and maintain accurate records for audits and reviews.
Project Support:
Assist project managers and site supervisors with administrative tasks, including scheduling, correspondence, and report preparation.
Monitor project timelines and deliverables, flagging potential delays or compliance issues.
Track and follow up on material procurement and deliveries in coordination with the procurement team.
Communication & Coordination:
Act as a liaison between project teams, subcontractors, vendors, and clients to ensure smooth communication.
Coordinate meetings, prepare agendas, and take minutes to document project discussions and decisions.
Address inquiries related to project documentation and status updates.
Back-Office Paperwork:
Prepare and process invoices, payment applications, and financial reports in collaboration with the accounting team.
Assist in budgeting and cost tracking by maintaining up-to-date records of project expenses.
Ensure timely submission of insurance certificates, lien waivers, and other required paperwork.
Qualifications:
Associate's or Bachelor's degree in Construction Management, Business Administration, or a related field (or equivalent experience).
2+ years of experience in construction coordination, permitting, or a similar administrative role.
Strong knowledge of construction processes, permitting requirements, and documentation standards.
Proficiency in project management software (e.g., Procore, MS Project) and Microsoft Office Suite (Word, Excel, PowerPoint).
Exceptional organizational skills with strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
Why Join Them?
Work with a collaborative and supportive team in a growing company.
Competitive compensation and benefits package.
Opportunity to gain exposure to diverse and exciting construction projects.