Job Description:
About the Opportunity Our client is a family-owned Developer/Operator/Management company and seeks a dynamic Junior Leasing Admin Assistant to assist the Leasing Team. The Admin Asst must greet, qualify, and show prospective tenants the property while building value and differentiating the community. The Admin Asst will also prepare lease packages, track inventory, generate traffic and comp reports as directed by the Leasing Manager.
Role and Responsibilities
Answering phones
Scheduling/coordinating appointments, maintaining busy calendar schedule
Greeting prospects, return visitors and registering them into our online system (guest cards)
Generating weekly traffic reports based on guest card data
Maintaining and ordering office supplies
Ensure the leasing office is clean, orderly, and well organized
Conduct presentations of the building's amenities and available apartments to prospective residents
Facilitate the application process, review documents and conduct lease signings with applicants
Aid prospects and residents with lease information and with respect to all new leases and lease renewal questions
Update our listing database (Nestio) with up-to-date listings, listing descriptions, photographs, and pricing
Distribute and Maintain and accurate list of renewals and renewal status
Update and maintain the master list of all applicants and the apartment availability/pricing sheet
General customer service with prospects and residents in the leasing office
Work with management and leasing team to facilitate move in
Generate comp reports monthly
Assist with broker outreach and resident events as needed
Systems will include:
On-Site
Yardi
Nestio
Building Link
Qualifications
Must possess a high degree of proficiency with MS Office products including Word, Excel, PowerPoint, PDF Converter, and Outlook
Excellent analytical, interpersonal, communication, and organizational skills
Strong time management skills: ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines
Able and willing to work independently, with minimal guidance in a fast-paced, demanding environment
Excellent time management skills
Ability to meet deadlines while handling multiple tasks simultaneously
Knowledge of Yardi, Nestio, and On-Site preferred
Associate or Bachelor's degree preferred
2 years or more of real estate or related industry experience highly desirable
Compensation $47,000 - $50,000 base plus commissions and generous benefits package
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