Administrative Specialist at INTERNATIONAL MARINA GROUP LP in Harpswell, Maine

Job Description:

The Administrative Specialist is responsible for assisting the Business Manager and other administrative staff. This may include, but not limited to, general administrative tasks, scheduling facility maintenance, handling POS transactions, assisting in troubleshooting IT problems and collecting payments. This role may also be referred to as Member Services Specialist.

 

Essential Duties and Responsibilities

• Responding to member questions and needs via phone, email and in person


• Providing excellent customer service


• Accepting and processing credit card payments, and following up with past due balances


• Maintain current insurance policies for customers.


• Routine administrative tasks including Submitting IT tickets, entering customer information


• Coordinate crew uniform orders tracking


• Provide information on marina products and services


• Other duties as assigned by Manager

 

Safety and Environmental Responsibilities

• Follow SHM Safety and Environmental rules and complete required related training


• Wear proper personal protective equipment as required for the task or work area


• Report all accidents, injuries, spills and near misses immediately

 

Technical and Physical Requirements

• High school diploma or equivalent preferred


• Prior marina experience preferred


• Previous customer service experience preferred


• Proficient in Microsoft Office


• Ability to sit for long periods of time


• Ability to lift 10 pounds

 

Minimum Soft Skill Qualifications

• Eagerness to engage in a growing, fast paced, and industry-leading company


• Consistently treats others with dignity and respect


• Genuinely serves others with humility and a positive attitude


• Frequently demonstrates a bias toward action


• Always communicates effectively and courteously with fellow teammates and members


• Continuously follows policies and procedures while seeking out new and better ways of accomplishing duties


• Shows resolve and overcomes difficulties in a positive and productive manner


• Gladly provides responsive, and high level of service to our teammates and members


• Eagerly puts forth the extra effort to accomplish duties


• Adapts quickly and efficiently to changing priorities in order to meet teammate or member needs

 

The Company

Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world. As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds in the industry in order to serve the vibrant boating community that encompasses the SHM network. SHM teammates are committed to thinking critically, providing outstanding service and building relationships with all that we serve. SHM offers professional education and training opportunities and the chance to work with – and learn from – highly experienced professionals in the marine industry.  In addition, SHM offers eligible employees healthcare benefits, 401(k) plans, paid time off, and relocation opportunities. #safeharborcareers

 

Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Additional disclosures available at https://shmarinas.com/hr-disclosures/.

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