Executive Assistant, Upstream & Process Materials - REMOTE at Millipore Corporation in Madison, Wisconsin

Job Description:

Work Location: Madison, Wisconsin
Shift:
Department: LS-PS-F1 Franchise 1 Upstream & Process Materials
Recruiter: Genie Hooper



This information is for internals only. Please do not share outside of the organization.




Your Role:



As the Executive Assistant, you will provide executive support to the Head of Franchise Upstream & Process Materials as well as the Head of Marketing in Process Solutions.

• Remote position


• Providing comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements, e.g. flights, hotel, car.


• Handling incoming and outgoing communications, including emails, and correspondence, ensuring timely responses and appropriate follow-up.


• Preparing, editing, and formatting documents, reports, presentations, and other materials as required, ensuring accuracy and professionalism.


• Meeting Coordination: Organizing internal and external meetings, including logistics, booking meeting room, catering.


• Serving as a point of contact for internal and external stakeholders, addressing inquiries and providing assistance as needed.


• Processing expense reports, invoices, and purchase orders, ensuring compliance with company policies and timely reimbursement.


• Administrative support in an office environment requiring understanding of company policies and programs.

Who You Are:




Minimum Qualifications:

• Bachelor's Degree in any discipline OR high school diploma with 4+ years industry experience

• 5+ years in an administrative function


• 1+ years Microsoft office experience


• 1+ years of ERP, Oracle, SAP, SFDC experience

Preferred Qualifications:

• Discretion and confidentiality: handling sensitive information with integrity and maintaining confidentiality


• Proficient in managing schedules, meeting deadlines and efficiently allocating time to various tasks


• Strong organizational skills


• Ability to manage multiple tasks, prioritize effectively, and maintain order in a fast-paced environment


• Excellent verbal and written communication skills for clear interaction with executives, team members, and external stakeholders


• Ability to work in a global, matrix environment

The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination. Apply Now