Graduate Project Assistant, IUAA Outreach and Engagement Department at Indiana University in South Bend, Indiana

Job Description:

Department



ALUMNI RELATIONS (UA-ALUM-IUBLA)



Department Information



The Indiana University Alumni Association's mission is to activate and support the global alumni network of more than 790,000 IU graduates - encouraging alumni to grow a lifelong connection with Indiana University and inspiring their ongoing generosity toward each other and the university.


As we pursue our mission, a core set of values guides our approach:



Collaboration | We work together to achieve common goals.



Commitment | We serve each other, our alumni and the university with professionalism and integrity.



Inclusion | We work to create an inclusive culture that is committed to diversity, belonging, and equity.



Pride | We share and celebrate the best of the past, present, and future of IU.


As we undertake our mission of activating and supporting the global alumni network, we have 3 priorities that guide our work. Each of these priorities is supported by strategies that direct our efforts in the years to come.



Cultivate belonging | To ensure a welcoming, equitable, diverse, and inclusive community, we will challenge discrimination and our inherent biases.



Deepen alumni loyalty | To build the alumni community, we will learn how alumni identify with IU and each other, and then offer relevant experiences that encourage stronger commitment.



Strengthen alumni relations across IU | We will collaborate with IU stakeholders and support efforts to engage more deeply with their alumni audiences.


The IUAA activates IU's powerful global network through live and virtual events, volunteer opportunities, scholarship programs, compelling IU content, and seriously fun traditions. Additionally, the association develops and supports volunteer leadership, serves as a voice for alumni as the university evolves, and provides lifelong learning opportunities.



Job Summary



This graduate student will work for IUAA's Executive Director of Outreach and Engagement, to complete key projects and tasks, in association with the Outreach and Engagement leadership team, as well as liaising between departments to complete projects as assigned.


Department-Specific Responsibilities

• Being an essential project management support to the IUAA Executive Director of Outreach and Engagement with regard to lead partnerships on behalf of the IUAA with IU Online and IU Ventures, including leading logistics of scheduling, note taking, sending follow up communication, and completing research and progress monitoring memos and monitoring tools regarding partnership progressions, outputs, and outcomes.


• Engages in key project preparation of research, presentation materials, pre/post communication of Outreach and Engagement Department internal strategy and progress meetings.


• Supports the Executive Director in key file migration, guidance to Department, and standard operating procedure guidance, communication, and oversight.


• Creates and/or propose refinements to project and administrative templates for OE Department. (e.g. Project Activity Logs, Project Activity Timelines, Event and Project Design Planning Tools.


• With guidance from Executive Director, draft proposed standard operating procedures, protocol guidance for Outreach and Engagement Department.


• Develops discrete and efficient resources or mini modules to support with the Department's adoption of Microsoft Planner, new file centralization structure, and use of templates in new project team structure.


• Leads in the development and design of continuous improvement processes for formative and summative output and outcome data collection, procedure development and refinement, as well as reporting of Outreach and Engagement Department in conjunction with the IUAA Department of Strategic Initiatives, IU Advancement Marketing, and IU Foundation Annual


• Giving and Market Segmentation Departments.


• Supports with projects as assigned.

Qualifications



EDUCATION



Required

• Currently enrolled as masters, graduate, or professional student at Indiana University for academic year 2024-25.

Preferred

• Bachelor's degree in philanthropy, education, sociology, public affairs, or related field(s).

SKILLS



Required

• Possess high organizational and time management skills


• Professional communication experience


• Knowledge of IU faculty and staff


• Knowledge of IU facilities and buildings


• Proficiency in Microsoft Office


• Ability to balance multiple projects


• Experience with researching topics, summarizing findings


• Experience with interpreting, describing, and communicating about data (quantitative and qualitative)


• Experience with designing and/or modifying data collection processes and procedures

Additional Information



This position is funded for the Spring 2025 semester only.



Work Location



Virgil T. DeVault Alumni Center
1000 East 17th Street
Bloomington, Indiana 47408-1521


Or remotely from any IU Campus


Please Note: Some meetings will require Graduate Project Assistant to attend meetings on the Indianapolis or Bloomington campuses; however, every effort will be made to ensure full participation in daily tasks can occur remotely if not a graduate student at IU Bloomington or IU Indy.



Advertised Salary



$23.00 per hour



Work Hours



20 hours per week



Job Classification



Career Level: Part Time Employee


FLSA: Nonexempt


Job Function: Part Time Employee


Job Family: Part Time Student Employee


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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



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