Administrative Assistant III at Texas State University in San Marcos, Texas

Job Description:

Posting Number:

2025196

Posting/Functional Title:

Administrative Assistant III

University Pay Plan Title:

Administrative Asst III

Location:

San Marcos

Department:

Department of Management

Recruitment Type:

University Employees Only

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$3,440.67 - $4,326.00

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• High School Diploma


• Attention to detail while on deadline.


• Manage competing demands and complete tasks under time constraints.


• Proficiency in Microsoft Office applications.


• Scheduling and organization.


• Strong writing skills.


• Strong customer service skills.


• Providing timely feedback to team members.


• Flexibility in adjusting to changing demands.


• Listening to and understanding communications with student worker team and corporate partners.


• Effectively resolving competing demands in scheduling and projects/tasks.

Preferred Qualifications:

• Undergraduate degree


• Experience with SAP and TX ST applications


• Previous administrative experience in a university setting

Job Description:

The Admin III will assist the Center for Professional Sales and the Center for Innovation and Entrepreneurship. The position will handle logistical coordination for both centers' initiatives-tasks that are critical for maintaining smooth operations and upholding a professional image. Additionally, this role will support the supervision and training of Graduate and Teaching Assistants and oversee daily administrative functions to further amplify the centers' impact and visibility.

Job Duties:

Coordination of events: Coordinate and assist in the execution of events such as Interview Express, Ignite, workshops, corporate partner visits, including setup, scheduling, and any on-site needs during the event. This would include finding a place to host the activity, choosing vendors, printing flyers, etc.

HR Duties: Create new positions, post jobs, interview student workers and GA candidates, assist with hiring paperwork, orientation, initiate PCRs and being time administrator for student worker team.

Purchasing: Purchase office supplies and other supplies, pay vendors, create purchase orders, create reimbursements. Manage p-card purchases by creating logs, reconciling and getting logs signed. Create vendor set-up, vendor contracts.

Travel Assistant: Create travel requests for directors and student groups, complete expense reports and assist with travel plans.

Budget coordination: Oversee accounts in SAP, provide directors with balances when needed, send Corporate Partners invoices for yearly dues. Track student worker pay.

Misc. Administrative Duties: Handle routine administrative tasks to support the center's operations, including managing schedules, handling correspondence, and coordinating meetings.

Job Open Date:

12/12/2024

Job Close Date (posting closes at midnight):

01/05/2025

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State? :

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions




By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/50784

Apply Now