Administrative Assistant at GFL Industries in Kalamazoo, Michigan

Job Description:

The Administrative Assistant will provide administrative support to the branch with regards to Company communications, report preparation, correspondence, and the maintenance and organization of files. Provide excellent customer service to internal and external customers.



Key Responsibilities:

• Maintain working files as required for area personnel and all levels of branch management.
• Timely and accurate submittal of payroll time sheets for area personnel.
• Understand Company safety policy and maintain safety records for the division as required.
• Prepare and distribute reports as directed such as Fuel Report, Commodity Report, and others as assigned.
• Process invoices and purchase orders for the area and assist with general ledger entries as needed.
• Maintain all contracts, bids, proposals, sales and marketing information and file electronically.
• Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions. Type memos of correspondence as needed.
• Coordinate and organize all training workshops and meetings within the area.
• Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
• Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
• Perform other duties and responsibilities as required or requested by management.



Knowledge, Skills, and Competencies:

• 2-year degree in business related field and 3 years' experience in an administrative capacity or equivalent combination.
• Excellent skills in the use of Microsoft Office, Excel, Outlook, and Word required.
• Excellent interpersonal skills and professionalism.
• Ability to effectively communicate with others verbally and in writing.
• Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
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We thank you for your interest. Only those selected for an interview will be contacted.


GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com