We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our office and staff. This role plays a vital part in ensuring the smooth day-to-day operations of the department. The ideal candidate will possess strong communication, interpersonal, and organizational skills, with the ability to prioritize tasks and thrive in a fast-paced environment.
Responsibilities:
Guest Relations & Administration:Greet visitors and guests professionally.
Manage and prioritize multiple phone lines, including answering calls, directing inquiries, and taking messages.
Manage and distribute incoming and outgoing mail and packages.
Maintain accurate and up-to-date employee mailbox and nameplates.
Scheduling & Travel:Schedule meetings and appointments for staff, including reserving conference rooms.
Assist with travel arrangements and expense reports.
Office Management:Order and maintain office supplies, equipment, and refreshments.
Maintain a clean and organized work environment, including kitchen, supply room, copy room, lobby, and meeting rooms.
Coordinate and assist with department events.
Problem-Solving & Communication:Identify and initiate solutions for physical office concerns (e.g., A/C, lighting, key-making).
Act as a point of contact for internal and external inquiries, directing them to appropriate personnel.
Update and maintain department rosters and distribution lists.
Qualifications:
High school diploma or GED required.
Associate's or Bachelor's degree in Business Administration preferred.
Minimum 2 years of experience in an administrative setting.
Proven ability to work independently, manage multiple tasks simultaneously, and prioritize effectively.
Strong interpersonal, communication, and organizational skills.
Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
Ability to maintain confidentiality and adhere to company policies.