Assistant Director of Field Training and Risk Management - Illinois Fire Service Institute at University of Illinois in Urbana, Illinois

Job Description:

Assistant Director of Field Training and Risk Management - Illinois Fire Service Institute




Illinois Fire Service Institute

The Assistant Director of Operations and Risk Management (ADORM) is a full-time Academic Professional appointment requiring a professional, committed, passionate individual knowledgeable about IFSI training execution, live-fire operations, and risk management mitigation. This includes the logistics and setup of IFSI training, course costing, curriculum, testing, certification, training facilities, props, simulators, equipment and inventory, RMS, heavy machinery, and apparatus utilized at IFSI. The primary function of this position is to support IFSI's training deliveries by providing clear and consistent communication, accountability, and risk management oversight for all the Program Directors, Program Managers, and Lead Instructors for IFSI course deliveries in Champaign, Illinois, and administrative support for designated Special Operations Training Programs (SOTP).

Duties and Responsibilities:

• Oversee the course field training execution at IFSI, including oversight of the program, course, or event execution safety officer.


• Monitor and evaluate operational processes and risk mitigation measures to identify areas of improvement and efficiency.


• Ensure compliance with state and federal regulations and industry standards related to live-fire and hands-on training.


• Implement and develop risk mitigation protocols and procedures for all training deliveries.


• Manage the IFSI annual health questionnaire and face piece fit test program. Ensure that Program Directors (PD) and Managers (PM) coordinate and complete the required fit testing for the program's instructor cadre.


• Lead, manage, and supervise Program Managers/Directors/Coordinators for the Special Operations Training Programs for Rope, Confined Space, Trench, Structural Collapse, Responder Intervention Team, Grain Bin Rescue, iEMS and Emergency Management Technician-Basic course.


• Support the SADAO in managing the Homeland Security Advisory Committee (HSAC) including grant management, contract courses and other initiatives.


• Support the SADAO in leading and overseeing the planning and budgeting of SOTP (and other assigned programs) courses and purchasing equipment to support course execution.
  
  
  • Verify the accuracy of the funding source when approving timesheets and expense reports.
  
  
  
  


• Communicate and coordinate with the class leads, PM, or PD before, during, and after courses to ensure quality assurance of class execution.


• Quality Control and Assurance of the Program Manager or Lead Instructor completion of the required daily risk mitigation protocols and documentation for IFSI course deliveries at IFSI and within the assigned SOTP Directorate:
  
  
  • IFSI Accountability Form - Daily Training
  
  
  • Live-fire and non-fire Training Safety Briefing Procedure
  
  
  • Burn Log entry in RMS
  
  
  • Prop Safety Analysis Form
  
  
  • Live-fire and non-fire Training Ground Demob Procedure
  
  
  • As needed: Student or Instructor Injury Report
    
    
    • Preliminary Inquiry for Injury or Unusual Incident Form
    
    
    
    
  
  
  
  


• Ensure the course lead, PM, or PD communicates the daily course safety briefing.


• Implement and enforce all relevant IFSI Policies and Procedures.


• Review and provide revision drafts to IFSI policies to the SADAO to support and maintain a risk-mitigated training environment during firefighting and live-fire training operations.


• Create, implement, and manage an equipment and personal protective equipment replacement program for all programs. Coordinate purchases with the IFSI Program Directors, the Senior Associate Director for Firefighting (SADFF), and the SADAO.


• Lead the IFSI Site Working Group to design and plan new props and existing prop maintenance and improvements. The SADFF is responsible for seeking approval from the Director and SADAO for new and significant prop renovation and maintenance.
  
  
  • Support the SADFF in leading and managing the mobile training prop purchasing and onboarding specific to the Directorate.
  
  
  
  


• Oversee the inventory management for all tools and equipment maintained within the SOTP's programs.
  
  
  • Oversee and maintain the IFSI inventory as required by IFSI Policy and Procedures.
  
  
  • Work with the IFSI Resource Operations Specialist to maintain IFSI inventory and update RMS props, tools, and equipment content.
  
  
  
  


• Coordinate the completion of the SOTP curriculum, testing, and certification projects with the program manager/director and CTC.
  
  
  • Program curriculum development includes developing a new curriculum for online and classroom course execution.
  
  
  
  


• Coordinate with Regional Representatives and the SADFF to ensure completion and documentation of the execution of IFSI's Live Fire Training Program - online components, schedule delivery of the hands-on training, and ensure candidates complete and record the required NFPA 1403 task book requirements.


• Maintain existing relationships and build new ones with IFSI partners.


• Review and approve Qualification and Curriculum Access requests.


• Other duties as assigned.


• Assist in the planning, scheduling, and completing of the annual IFSI Master Schedule and entry into the FP Generator.


• Serve on various Institute, University, State, and National technical, advisory, or administrative committees or organizations.

Qualifications:


Minimum Qualifications:

1. Baccalaureate Degree.


2. At least 25 years of fire service experience.


3. At least 15 years of Instructor employment with IFSI.


4. At least 10 years of experience as an IFSI Program Manager.


5. At least 2 years of experience as an IFSI Program Director.


6. Proven ability to meet the job requirements and implement the duties and responsibilities of an IFSI Program Director.


7. Demonstrated record of performance, positive attitude, and ability to work well with all program leadership.


8. Experience with IFSI and its programs, systems, processes, procedures, policies, curriculum development, testing, and certification process.


9. Solid understanding and use of IFSI's Processes, Procedures, Resource Management system, budget creation and management, and curriculum project management.


10. As an IFSI Instructor, demonstrated a record of performance, positive attitude, and ability to work well with all program leadership.


11. Immediately addresses any safety concerns during training and mitigates risks.


12. Course Completion of Instructor ll, Special Operations Technician courses, IDPH licensed Emergency Medical Technician-Basic, Company Fire Officer or Fire Officer l, and Leadership Development and Decision Making Chief Officer level course completion.

Preferred Qualifications:

1. Master's Degree.


2. Advanced Fire Officer course completion.

Knowledge, Skills and Abilities:

1. Documented understanding of IFSI's course, course costing, curriculum, testing, and certification, the training facilities, props, and simulators, equipment and inventory, RMS, heavy machinery, and apparatus that utilize the grounds


2. Excellent oral and written communication skills, including articulating complex messages to a diverse audience.


3. Commitment to working with shared leadership and in cross-functional teams.


4. Ability to be self-supervised and anticipate recurring demands on one's time.


5. Ability to consistently exercise sound independent judgment.


6. Strong creative, strategic, analytical, and organizational skills.


7. Ability to manage conflicting demands on time and multiple tasks involving multiple co-workers; maintain and exhibit flexibility; work under pressure and meet tight deadlines.


8. Ability to understand and accurately follow oral and written instructions.


9. Ability to establish and maintain positive and effective work relationships with staff to perform required duties.


10. Provide positive customer service to both internal and external customers.


11. Perform effectively both independently and as part of a team.


12. Sustain a positive, "can-do" attitude and commitment to customer service for internal and external customers.


13. Respond immediately to changes, demands, and workloads in a positive and pleasant manner.


14. Perform duties with professionalism, individually and as a team member.


15. Employs strategies and approaches to ensure and improve inclusion, diversity, and equity-based outcomes within and across IFSI policies, programs, and services.


16. Establish and maintain positive work relationships with those contacted to perform required duties.


17. Interpret and apply IFSI policies, procedures, guidelines, rules, and regulations.

Appointment Information


This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after August 16, 2024. The starting salary for this role is $88,000. The final salary will be determined by a thorough assessment of internal salary equity, candidate experience and qualifications.



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on June 17, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Keri Frederick, klfreder@illinois.edu. For questions regarding the application process, please contact 217-333-2137.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .


Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .



Requisition ID: 1024667
Job Category: Administrative
Apply at: https://jobs.illinois.edu
Apply Now