Student Affairs Officer at University of California - Los Angeles in Los Angeles, California

Job Description:

JOB SUMMARY

Requisition Number: 32968

Job Title: STUDENT AFFAIRS OFFICER 3 EXEMPT

Working Title: Student Affairs Officer

Salary: $4,400 - $8,733 monthly

Job Type: Career

Department Name: 5300-GRADUATE DIVISION

Department Website URL: https://grad.ucla.edu/

Job Summary Statement: Under the supervision of the Assistant Dean of Diversity, Inclusion and Admissions (DIA), the Manager of Diversity and Outreach Initiatives/Student Affairs Officer (SAO) will manage, administer and implement activities related to outreach, recruitment, retention, diversity initiatives and sponsored projects. Examples include the Competitive Edge Bridge summer bridge program for entering doctoral students, UC-Historically Black Colleges and Universities (UC-HBCU) Initiative, UCLA chapter of the Edwin A. Bouchet Honor Society, Grad Strive 2.0, California State University (CSU) Sally Casanova Pre-Doctoral Scholars summer program, Graduate Ambassador Program, the Graduate-Undergraduate Mentorship (GUM) Program, and other diversity-related programming and events. The manager will market and promote UCLA graduate programs, develop and sustain partnerships with constituencies at UCLA and other institutions, coordinate recruitment, retention and diversity events and programming, and travel to professional conferences and DIA-related workshops and meetings. Incumbent will also provide counseling/information to prospective and current UCLA graduate students and direct staff functions related to this task. Along with the DIA team, the Manager will also process applications for graduate admission, applying the relevant policies and procedures to support departments in their recruitment and yielding activities.

The Manager will supervise, train, and mentor one regular DIA staff member as well as student staff supporting DIA-related projects and initiatives. The Manager will prepare reports and maintain accurate records to support quarterly, annual and long-range planning, and assist with planning, budgeting and preparing applications for external funding.

Percentage of Time: 100

Shift Start: 8:00 am

Shift End: 5:00 pm

QUALIFICATIONS FOR POSITION

25 Records

QUALIFICATIONS
REQUIRED/PREFERRED

1. Knowledge of best practices, systems, supports, and tools for engaging graduate students of diverse backgrounds.
Required

2. Knowledge of internal and external student resources and their graduate student support programs to contact them appropriately and to obtain needed information.
Required

3. Basic knowledge of relational database systems and how they can be used for student outreach and admissions.
Required

4. Demonstrated skill in analyzing information and problems so that substantive recommendations for improvement in systems, processes, departmental relations and program contact can be made to the Assistant Dean.
Required

5. Ability to establish and maintain cooperative working relationships with University offices, extramural agencies and University staff and faculty.
Required

6. Skill in communicating effectively with diverse groups of students, faculty, staff and the public in a high-volume, intermittent public-contact setting.
Required

7. Demonstrated skill in writing correct, concise and factual business correspondence and analytical reports.
Required

8. Ability to travel on recruitment presentation visits and to work some evenings and weekends for DIA-related events.
Required

9. Public speaking skills and ability to make compelling presentations to convey information and ideas to groups and individuals at various organizational levels.
Required

10. Demonstrated skill in using word-processing, spreadsheet, database and presentation programs (e.g., Word, Excel, Word, Access, PowerPoint) to produce a variety of reports, text for publications, business correspondence, charts, spreadsheets and memoranda.
Required

11. Demonstrated skill in effectively using email for daily correspondence, including sending attachments, and in accessing the Internet for research and reporting purposes.
Required

12. Experience with special event coordination.
Preferred

13. Knowledge of social media platforms and other ways of communicating with students, postdocs, and faculty. Ability to take initiative in developing marketing and promotional campaigns.
Preferred

14. Math/accounting skills to compute grade point averages, determine percentages, and prepare financial reports with speed and accuracy.
Required

15. Demonstrated ability to supervise the hiring, performance, and training of staff. Ability to support and motivate employees to establish a team atmosphere and promote their strengths and contributions.
Required

16. Knowledge of confidentiality policies and ability to handle sensitive matters appropriately.
Required

17. Experience with recruitment, outreach and retention activities.
Preferred

18. Ability to diplomatically solve problems with respect to admissions policies and procedures.
Required

19. Bachelor's degree or equivalent combination of education and experience. Master's degree preferred.
Required

20. Knowledge of diversity initiative and programming trends in higher education as well as their impacts and outcomes. Up-to-date knowledge in the research area of diversity in higher education. A commitment to continued study of diversity research in higher education.
Required

21. Ability to motivate faculty and staff to embrace diversity, inclusion and special population initiatives.
Required

22. Ability to speak clearly and distinctly on a one-to-one basis or on the telephone using appropriate vocabulary and grammar to obtain information and explain policies and procedures.
Required

23. Demonstrated ability to work independently on complex projects with minimal supervision. Skill in demonstrating initiative, prioritizing assignments, and managing competing priorities.
Required

24. Expertise in developing and assessing student affairs programming, particularly for graduate students.
Preferred

25. Specialized knowledge of STEM PhD and Postdoc outcomes, especially in relation to under-represented minority and socio-economically and educationally disadvantaged scholars.
Preferred

ADDITIONAL POSTING INFORMATION

Bargaining Unit: 99-Policy Covered

Application Deadline: 01-01-2021

External Posting Date:

Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central*quickFind=79655

Special Instructions: THE TARGET SALARY RANGE FOR THIS POSITION IS BETWEEN POSTED MINIMUM AND $6,000 MONTHLY.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force

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