Onboarding Specialist at Menzies Aviation (USA) Inc in DFW Airport, Texas

Job Description:

This position will be onsite at the Menzies Aviation HQ in Grapevine, TX. 

Job Responsibilities

• Coordinate with new hires, Talent Acquisition Specialist, HR Manager, and Hiring Managers to ensure a smooth on-boarding experience for our new hires.


• 
  Take the lead: oversee all pre-employment activities for 50+ new hires weekly.
  


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  Support the team: streamline logistics associated with all aspects of onboarding.


• The Onboarding Specialist will be responsible for performing various recruitment administrative functions.


• Enter and track candidate background orders and coordinate drug testing.


• Objectively review background and drug reports to ensure compliance for partner.


• The Onboarding Specialist will be responsible for on-boarding process once the offer is made from the recruiting team and ensure all SOP’s are followed,


• Communicate with all new hires to ensure new hire paperwork is completed for badging process, drug test and track results, schedule employee orientation, schedule the employee to attend training, issue parking passes/transportation allowance, employee follow up during training to ensure a good employee experience.


• Process I-9 of new hires and ensure compliance with government requirements.


• Review vendor systems daily to ensure progress and escalate accordingly.


• Provide excellent service to candidate by responding quickly to all inquiries.


• Monitor candidate onboarding tasks to ensure completion before or by due date.


• Other duties as assigned by the Talent Acquisitions Department.

 

• Job Requirements/Qualifications

 

• Ability to be creative and resourceful in finding effective solutions to problems and situations


• Ability to multi-task effectively combined with a strong sense of urgency


• Ability to drive results


• Reliability in following through with commitments and responsibilities


• Ability to efficiently manage time and keep track of multiple schedules, platforms, online documents, etc.


• Experience utilizing/navigating within an Applicant Tracking System is strongly preferred


• Minimum of one year of experience in a business or office environment utilizing the required customer service and administrative skills.


• Proficiency with the Microsoft Office suite, including Outlook and Excel.


• Minimum of one year of experience in a business or office environment utilizing the required customer service and administrative skills.


• Coordinate on-boarding/HR and/or recruiting coordination experience is preferred - major plus for those with experience on-boarding remote employees


• Experience with high-volume hiring (managing new hire employment verification, background checks, etc.) is a plus.

Education:

• High School diploma or equivalent required.


• Bachelor’s degree preferred.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Talent Acquisition

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