We are seeking a highly organized and diligent Pre Construction Administrative Assistant to join our dynamic team. In this vital role, you will provide essential support to our pre-construction department, ensuring smooth operations as we prepare for groundbreaking projects. Your expertise in administrative tasks, coupled with a keen understanding of the construction process, will be instrumental in paving the way for successful project launches. If you are an administrative professional looking to contribute to the foundational stages of construction with a passion for excellence and efficiency, we encourage you to apply.
A LEGACY OF BUILDING CAREERS!
At SSRG, we are the force that makes any structure possible. Whether your project is creating a new structural system or you're working on repairing a 200 year old building, we're ready to do what it takes. We believe in doing great work with like-minded people. Our team is unique. We know our employees are whole people with families, hobbies, and lives outside of work. We work hard here, but we also work smart. Together, we celebrate wins, applaud our shared successes, and work to positively impact our clients and our community. Our full-time positions offer generous PTO, excellent salaries, and a collaborative work environment where your voice matters.
Job Responsibilities
Assist the pre-construction team with administrative tasks and project coordination.
Maintain and organize pre-construction documents, including bids, proposals, and project plans.
Schedule and coordinate meetings, appointments, and travel arrangements for the pre-construction team.
Prepare, review, and distribute pre-construction correspondence, such as letters, emails, and memos.
Manage the submission of building permits and other regulatory documents required for project initiation.
Track and report on pre-construction project timelines and milestones.
Assist in the preparation of presentation materials for client meetings and bid proposals.
Act as a liaison between the pre-construction team and external partners, such as architects, engineers, and subcontractors.
Maintain an up-to-date database of contacts, project details, and vendor information.
Handle incoming calls and inquiries related to pre-construction activities.
Order and manage office supplies and equipment for the pre-construction department.
Participate in the bid process by helping to compile necessary documents and ensuring submission deadlines are met.
Facilitate the change order process during the pre-construction phase.
Ensure confidentiality of all pre-construction information and proprietary company data.
Support the pre-construction team in adhering to company policies and industry regulations.
Job Requirements
High school diploma or equivalent; associate or bachelor's degree in Business Administration or a related field preferred
Minimum of 2 years of administrative experience, preferably in the construction industry or a related field
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint
Familiarity with construction terminology and processes
Basic understanding of construction drawings and blueprints
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Ability to multitask and prioritize tasks effectively
Experience with project management software such as Procore, Buildertrend, or similar is a plus
Knowledge of administrative procedures and systems such as filing and record keeping
Attention to detail and problem-solving skill
Ability to work independently and as part of a team
Discretion with confidential information
Willingness to learn and adapt to new challenges
Ability to work in a fast-paced environment and under pressure
Experience coordinating travel arrangements and managing calendars
Experience with expense report preparation and budget tracking
Capacity to assist with bid preparation and project proposals
Commitment to providing excellent customer service to internal and external stakeholders