Office Specialist at Oregon Health & Science University in Portland, Oregon

Job Description:

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


Office Specialist

US-OR-Portland

Job ID: 2024-29873
Type: Regular Full-Time
# of Openings: 1
Category: Administrative/Office Support
Portland, OR (Marquam Hill)

Overview

As part of the OHSU Parkinson Center team, the Office Specialist provides essential support to faculty and staff in order to promote and maintain the success of the program missions. Primary duties include the following:

• Main point of public and OHSU contact for non-patient care items, such as lay and professional educational events, research trials, and resource questions.
• Assist with projects as assigned by Division Manager.
• Network contact – ITC for faculty and team members not on the clinical support team (RN, LPN, MA, and PAS), order phones & computers & licenses (ie, Adobe), troubleshoot, input service orders for repairs, track inventory of technology resources, long distance codes, cell phones, review telecom bills, remote working set up, AV support for virtual meetings (journal club, video rounds), assist faculty with formatting documents and installing software.
• Conference room/meeting and reservation support: main point for conference room or other OHSU meeting space reservations, send meeting notifications and maintain updated list of emails for each notification group, assist with complex scheduling and itinerary development needs for large meetings, candidate interviews, or visiting faculty, order and set up catering deliveries, resolve catering issues, clean up room, maintain equipment and cleanliness of room.
• Office space coordination support and maintenance.
• Assist with educational outreach tasks and events, including registering and answering questions from callers, and event support of virtual, live and hybrid programs to include mailings, flyer and packet creation and copying, setting up and tearing down event, and staffing outreach tables.
• Administrative support for Parkinson Center Director including calendar management, scheduling, and other administrative tasks as needed.
• Attendance of staff meetings, team meetings, and office events as appropriate.
• Professional growth and development – attending classes that further job related skills and knowledge.

***Please include a cover letter with your application.

Responsibilities

• One year of general office or secretarial experience, AND An Associate’s degree or certificate in office occupations or office technology; OR A Bachelor’s degree and six months of general office or secretarial experience; OR an equivalent combination of training and experience.
• Basic skills in MS Word, Excel and PowerPoint
• Detail-oriented
• Able to prioritize work tasks
• Strong written and verbal communication skills

Qualifications

• Experience working in a medical office setting
• Experience using Epic
• Experience using graphic design software

PI240524413

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