Procurement Coordinator at University of South Carolina in Columbia, South Carolina

Job Description:

Logo:

Posting Number:

STA00270PO24

Job Family:

Procurement and Inventory Control

Job Function:

Procurement

USC Market Title:

Procurement Specialist

Link to USC Market Title:

https://uscjobs.sc.edu/titles/133574

Job Level:

P1 - Professional

Business Title (Internal Title):

Procurement Coordinator

Campus:

Columbia

Work County:

Richland

College/Division:

Division of Student Affairs and Academic Support

Department:

SAAS Finance

State Pay Band:

5

Approved Starting Salary:

$45,133

Advertised Salary Range:

$45,133 - Commensurate with experience

Location of Vacancy:

Columbia, SC

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Standard working schedule: 8:30am - 5:00pm



Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Fiscal Accounting

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

Procurement Coordinator

• Do you have experience with procurement policies and practices?


• Are you a "details" person who enjoys finding opportunities for process improvement?


• Do you enjoy working with data and reviewing transactions for accuracy?


• Can you provide excellent customer service and follow up?

This job is for you.


Serves as a procurement coordinator for the Division of Student Affairs that specializes in the procurement of goods and services for the division.



Primary Duties:

• Prepares, submits and reconciles procurement requests submitted by division partners


• Verifies and documents financial accounting transactions related to those requests


• Other professional duties in creation and maintenance of accounting records


• Responsible for fiscal analysis, accounting, and management of financial systems for the proper collection and distribution of funds

Perks:

• Work-Life-Balance: Full-time pay with a 37.5 work week with occasional work-from-home options.


• Benefits you will not find elsewhere! (over 30 paid days off, paid tuition, state benefits, state retirement, and more!)


• An engaging and collaborative on-campus environment


• Opportunities for professional development.

Minimum Qualifications:

Bachelor's degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications:

Experience in USC and/or state procurement policies

Knowledge/Skills/Abilities:

Knowledge of the principles, practices, theories and terminology of accounting, auditing, banking, budgeting, financial management or investment. Knowledge of state government fiscal and accounting processes. Knowledge of the organization and capital structure of public utilities and of the methods and procedures used in the financing of major extensions to utilities operations. Knowledge of office practices and procedures. Knowledge of state government fiscal and accounting processes. Knowledge of state laws and regulations pertaining to university finances. Knowledge of financial statement analysis. Ability to proficiently apply mathematical concepts. Ability to analyze and interpret financial data, records and reports. Knowledge of the University receipting system and accounts receivable - PeopleSoft. Knowledge of accounting and business practices in relation to state procurement and fiscal reporting. The ability to balance and reconcile accounts. Act as a liaison with internal and external departments and agencies. Ability to communicate effectively. Ability to read and understand reporting tools and generate ledgers. Advanced excel skills.

Job Duty:

Assists Division of Student Affairs staff with the management of financial accounts, revenue, and expenditures related to the procurement of goods and services. Assures that all procurement transactions are in accordance with the University purchasing policies. Manage processing and reconciliation of billing, accounts due, expenditures, reimbursements, departmental transfers, purchasing cards, grants, and travel.

Essential Function:

Yes

Percentage of Time:

25

Job Duty:

Processes purchase requisitions and maintains purchasing files. Ensures receipt and payment of purchases. Processes all departmental paperwork for reimbursements, journal entries, purchasing card, travel, etc. Obtains and manages USC Purchasing Card to be used for authorized expenditures. Maintains working knowledge of and access to state contracts to inform divisional partners of materials and services covered under state contract. Ensures that all necessary office supplies and equipment are available and ordered as needed in a timely manner in adherence to accepted university procurement process. Works in the divisional finance ticketing system for the timely processing of requests in support of divisional priorities.

Essential Function:

Yes

Percentage of Time:

25

Job Duty:

Assists the divisional Procurement Manager in processing purchase orders, payments to vendors, petty cash reimbursements, and reconciliations. Is expected to perform all routine functions of procurement for any divisional unit needs as a member of the division finance team using a "shared services" model. As required, may be assigned to specialize in unique functions of a department/unit or a divisional project.

Essential Function:

Yes

Percentage of Time:

25

Job Duty:

Assists the divisional Procurement Manager in fiscal analysis and the coordination of accounting functions related to procurement of goods and services. Prepares financial reports and provides assistance with budget development and quarterly budget status reports. Assists the Procurement Manager in the following functions: purchasing, budgeting, accounts payable and accounts receivable, internal controls, and cashier for petty cash payments. Advises on best practices and development of internal policy and procedure changes to enhance efficiency and effectiveness. Maintains knowledge of all applicable University and state fiscal policies and procedures.

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Performs other duties as assigned.

Essential Function:

No

Percentage of Time:

5

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Essential

Number of Vacancies:

5

Desired Start Date:

05/01/2024

Job Open Date:

04/01/2024

Job Close Date:

06/28/2024

Open Until Filled:

No

Special Instructions to Applicant:

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance


• Retirement Programs


• Paid Tuition


• Dependent Scholarships


• Annual Leave


• Sick Leave


• 13 Paid Holidays (including an extended December holiday)


• Paid Parental Leave


• Professional Development Opportunities

Click
here to learn more about why you should work at UofSC.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.


We are only accepting applications submitted by June 28, 2024.
Quicklink for Posting:

https://uscjobs.sc.edu/postings/166223

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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