Property Coordinator at Eskenazi Health in Indianapolis, Indiana

Job Description:

Division:Eskenazi Health



Sub-Division:FQHC



Req ID:19068



Schedule:Full Time



Shift:Days


Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis.




FLSA Status



Nonexempt




Job Role Summary



The Property Administrator oversees all building activities and services to ensure tenants and occupants receive exceptional customer service for any assigned buildings. The Property Administrator serves as a one point of contact for tenants/occupants for anything related to the function of the property or use of spaces within by working closely with all other department/service leaders.




Essential Functions and Responsibilities

• Respond and resolve any tenant requests or concerns in a timely manner


• Promote and foster positive relationships with tenants and clients


• Serve as one point of contact for building services for all occupants and visitors


• Collaborate with Event Services team and building tenants to schedule and coordinate special events and meetings as requested.


• Keep up to date records on property addresses, square footage information, drawing records as available, tenant contact information, maintenance scope, landlord information, hours of operation


• Keep up to date information on all contractors, vendors, and other Eskenazi department leaders that provide service to the off-sites


• Prepare and coordinate bid proposals, service contracts scope, and review contractor invoices


• Lead regular inspections of properties for current services provided to building and work with vendors/other departments on improvements as needed to meet performance expectations


• Prepare and track purchase requisitions for service


• Monitor and maintain the maintenance work order system and prepare monthly reports on the status of tenant work orders for designated sites


• Conduct quarterly business review meetings to go over leadership feedback and property operations


• Keep and organize lease information


• Assist with annual budget preparation


• Assist with any construction coordination and tenant moves


• Keep and organize property related Authority Having Jurisdiction Information such as Joint Commission, Department of Homeland Security, Fire Marshal, etc. Participate in fire drills.


• Coordinate property open and closed hours with tenant/occupant leadership. Distribute communication for emergency maintenance issues, utility issues, inclement weather changes to building openings after consulting with leadership


• Other duties as assigned
  
  

Job Requirements

• Valid Indiana Driver's License Required


• High School Diploma/GED Equivalent Required


• 3 years previous customer service and property management administration experience required

Knowledge, Skills & Abilities

• Good communication (oral and written) and listening skills.


• Professionalism in all situations


• Must have organizational abilities


• Excellent customer service skills


• Ability to self-start


• Basic knowledge of lighting controls and fire alarm systems


• Ability to read architectural and engineering construction documents


• Ability to adapt to new technology


• Ability to teach staff on related systems and tasks


• Ability to use Microsoft Office Suite (Office, Powerpoint, Excel)


• Ability to handle multiple demands and competing priorities

Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the only verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few.



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