Imprimis is seeking Executive Assistant talent for their client, an international corporation based in Irving, TX. The ideal candidate will have minimum 5-years' experience supporting C-level executives.
$75,000.00 -$85,000.00 Depending on Experience
Responsibilities:
Coordinate and manage executive calendars, including scheduling appointments, meetings, and travel arrangements
Act as a primary point of contact for internal and external stakeholders. Assist in replying to inquiries and drafting communications
Organize and prepare meeting materials, take meeting minutes, and follow up on action items
Ensure seamless communication within the executive team and other departments
Coordinate details for team meetings, summits, and events including travel arrangements, agenda creation, calendaring, catering, and other administrative tasks as required.
Arrange and coordinate travel itineraries, accommodations, and logistics for executive team members and candidates traveling in for interviews
Draft and edit documents, presentations, and reports; proofread and ensured accuracy in all materials produced for the executive team
Track and reconcile executive team expenses: process and submit expense reports on time
Handle sensitive and confidential information with discretion and professionalism
Provide administrative support for special projects and initiatives led by the executive team
Act as a team member to support office events and activities and weekly office administrative support tasks, including assisting with coffee machine setup/takedown a well as other tasks involved in meetings.
Qualifications:
Bachelor's degree or equivalent work experience
Proven experience as an executive assistant or in a similar role
Proficiency in Microsoft Office Suite and other relevant software