Administrative Assistant - Westminster Communities Foundation at Westminster Services, Inc. in Orlando, Florida

Job Description:

Westminster Communities of Florida is seeking to fill a full-time Administrative Assistant position at our Community Support Services Office in Orlando, FL. This position will support the Vice President of Philanthropy with various administrative functions. This is an exciting opportunity for individuals who are highly organized and passionate about the work that they do! Make a difference every day and join our friendly, professional and hard-working team!

Essential Job Functions:

• Support the Vice President in the management of key Foundation initiatives, including data analysis, strategic planning and operations activities

• Efficiently and effectively organize the VP’s schedule to maximize time availability.  Schedule appointments (internally and externally), coordinate meetings, and maintain daily and yearly planning calendars to facilitate timely preparation and follow through for all projects that fall under the VP.

• Provide support in the planning and coordination of the key activities, donation management and tracking, related engagement with other departments to organize events, invitations, mailing lists, budgets, and schedules.


• Track the receipt of gifts, pledges and pledge payments, working closely with the VP of Philanthropy and Finance office to ensure gifts are recorded in the database and deposited to the appropriate Foundation account.


• Accept and process donor gifts and help produce acknowledgement letters.


• Assist the VP in preparation of proposals and information decks for board presentations, donor visits, and community relations activities.


• Serve as the Foundation’s grant and expense processing coordinator.


• Assist the VP in preparation of proposals and information decks for board presentations, donor visits, and community relations activities.


• Maintain hard copy and electronic files; sort and distribute mail.

Education:

High school diploma and college/vocational/technical training; Equivalent educational and work experience for a professional environment.

Experience and Basic Knowledge:

Two (2) plus years of general business expereince.  Multiple project management skills required.

See job description