Office Administrator/Receptionist, Human Resources at Federal Signal Corporation in Downers Grove, Illinois

Job Description:

Essential duties and responsibilities include, but are not limited to:

• Performing office/receptionist tasks to support the corporate office
  
  
  
  • Greet and escort visitors to meeting rooms and notify corporate team of arrival
  
  
  • Receive and distribute mail/FedEx/UPS on a daily basis
  
  
  • Maintain inventory of kitchen, office supplies, mail supplies, and toner for all Corporate office departments; place replenishment orders as necessary
  
  
  • Maintain kitchen and common areas, including coffee equipment, dishwashers, etc.
  
  
  • Maintains corporate phone lists
  
  
  • Process work orders for office space issues as required, including procuring equipment new hires
  
  
  • Retrieve phone messages left on the Corporate number and forward to appropriate party for further handling
  
  
  • Greet and escort visitors to meeting rooms and notify corporate team of arrival
  
  
  
  


• Performing administrative tasks and services to support effective and efficient operations of the Corporate HR Department
  
  
  
  • Data entry into key systems e.g., UKG payroll
  
  
  • Complete and record invoice processing & payment
  
  
  • Maintain accurate and up-to-date corporate human resource files, records, and documentation with integrity and confidentiality
  
  
  • Assist/support employee on-boarding and separation
  
  
  • Provide administrative support to the HR department
  
  
  • Assist with mailing of COBRA initial notices
  
  
  • Assist with planning and execution of special events such as annual benefits enrollment and preparation of employment packages for new hires/acquisitions
  
  
  
  


• Performs other duties as assigned.

Knowledge, skills, abilities and qualifications for this position:

• Ability to greet visitors warmly and professionally, represent the Company and interact with others in an ethical and appropriate manner


• Ability to meet deadlines and communicate proactively; comfortable working in a dynamic environment;


• Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals


• Strong customer service-orientation


• Excellent verbal and written communication skills


• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy


• Excellent organizational skills and attention to detail


• Proficient with Microsoft Office Suite or related software


• Intellectually curious, commitment to excellence, and interest in learning new responsibilities once existing responsibilities are mastered


• Touch-it-once, do-it-right approach to work responsibilities

Education and prior work experience:

• Associate’s degree or related experience 


• Experience working in the corporate headquarters of a public company, or equivalent work setting, highly desired

Benefits of Employment

In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including: annual bonus potential, insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement. We provide our employees with a smoke-free, drug-free workplace.

About Us

Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit: www.federalsignal.com.

The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at HR@federalsignal.com. All other applications must be submitted online.

Education

Preferred

• Associate Degree or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description

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