Project Specialist - Florida State University at Another Source in Tallahassee, Florida

Job Description:

Another Source’s client, Florida State University, is recruiting two Project Specialists to join their team in Tallahassee, Florida. Florida State University is undergoing a transformation to become a leader in higher education, offering an incredible opportunity for you to contribute and be a part of this dynamic growth. 

Here’s a little about Florida State University and the position they are recruiting for:  

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! 

Learn more about the Planning, Design, and Construction department here:  Facilities (fsu.edu) 

What’s in it for you:   

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs here: https://hr.fsu.edu/total-rewards  

The anticipated yearly salary range for this position is $55,000 - $90,000.   

About the role:  

This position will be responsible for managing the design and/or construction process of capital improvement projects, assuring projects are designed in compliance with university, state and federal standards and programmatic requirements and completed on schedule, within budget and in compliance with a contractually defined scope and quality standards. Project scopes may include all building systems and a wide variety of project types, with a moderate level of complexity such as a clinic/laboratory. This position is typically found in Planning, Design & Construction.   

How you will spend your time: 

• Develops project(s) description and scopes of work. Manages project communication with multiple entities related to assigned projects including but not limited to project customer, internal and external stakeholders, Design Professionals (internal and external), Consultant(s), Construction Manager(s), and vendor(s).  
• Coordinates, conducts and/or participates in efficient, well-planned, and productive meetings throughout assigned project(s).  
• Identifies, interfaces with, and gathers input from appropriate stakeholders.  
• Interprets client questions/requests and responds with answers and solutions.  

• Utilizes project management system keeping project information up to date. 
• Recommends selection of, negotiates with and coordinates the work of Design Professionals, Consultant(s), Construction Managers and vendor(s).  
• Assures contracts/agreements reflect client needs and project parameters.  
• Reviews contract/agreement documentation for compliance and initiates change orders and amendments.  
• Ensures project funding in place for project encumbrances. Monitors and processes payments for work of Design Professionals, Consultant(s), Construction Managers and vendor(s) as required for projects.  
• Responsible for the project management process throughout entire project. Coordinates work of multiple projects. 
• Develops project budget using resources available. Interacts with Design Professionals, users, resource personnel and others to attain the most cost-effective method for completing project.  
• Monitors accounts/expenditures; reconcile statements. Ensures funding is in place for budget expenditures.  
• Provides advice, prepares, and monitors project schedules for review to assure project needs are met as directed.  
• Assures projects remain on schedule throughout course of design and/or construction. 
• Monitors projects throughout lifecycle to assure scope, time and budget requirements are met.  
• Highlights key decisions for the project team in advance of deadlines.  
• Utilizes project management system keeping project information up to date.  
• Provides briefings and reports that are accurate and contain appropriate detail and provides evaluations of Professionals involved in projects as requested. 

Qualifications:  

• Bachelor's degree in Architecture, Engineering, or Construction Management and one year of related experience; or a high school diploma/equivalency and five years of related experience. 
  (Note: or a combination of related post-high school education and experience equal to five years in the same.) 
• A valid State of Florida or Georgia driver’s license or the ability to obtain prior to hire.  

Equal Employment Opportunity and Non-Discrimination: 

Florida State University (University) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the University's community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, sexual orientation, gender identity, gender expression, or any other legally protected group status. This policy applies to faculty, staff, students, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes. 

Another Source works with their clients, on a retained project basis.  We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.