Rapidly growing Investment Management Firm & Family Office is seeking an Executive Assistant to support the CEO alongside a Senior Executive Assistant.
Responsibilities:
Maintain schedules in both Outlook and Word
Anticipate the team's needs with all communications, tasks, meetings, and projects
Assist with complex business and personal travel arrangements for the CEO and other key team members; create detailed itineraries and agendas as necessary
Prepare internal and external correspondence, presentations, reports, and other documents
Partner with other key team members to schedule offsite meetings
Attend meetings to document discussions, action items and critical dates
Assist with personal matters, including but not limited to, domestic and international travel, vehicle maintenance, insurance, household errands, etc.
Provide support to accounting as necessary with personal account maintenance and expense coding
Assist with event planning and coordination for corporate and personal events
Qualifications:
Bachelor's Degree
3+ years of experience supporting c-level executives and/or senior investment professionals
Strong administrative and organizational skills, including experience with travel arrangements
Experience dealing with diverse groups of people, including board members, investors, senior executives, family members, etc,
Make appropriate, informed decisions regarding the CEO's priorities and schedule
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Ability to handle confidential and sensitive information with the utmost discretion
Ability to complete a high volume of tasks and projects efficiently with limited guidance
Strong degree of professionalism
Ability to effectively multitask and prioritize
Strong time management skills
Strong verbal and written communication skills
Proactive approach to problem-solving with strong decision-making skills
In-depth understanding of entire MS Office suite, Google Docs, Google Sheets, Zoom and Teams