The Executive Assistant to the Dean performs complex administrative duties with the highest degree of confidentiality and exceptional judgment.
The Executive Assistant will serve as a central liaison to high-level University officials, faculty, scholars, academic medical center leadership, administrators, staff, and other external constituents, maintaining the highest levels of professionalism.
Essential Responsibilities
Provides high-level administrative support to the Dean including but not limited to complex calendar management, annual reporting, planning and executing travel arrangements, meeting scheduling, expense tracking, purchasing, processing invoices and reimbursements, reconciling departmental budget, maintaining departmental records, mail processing, ordering supplies, and performing similar functions.
Assists with HSDM events; creates and manages meetings and events budgets as requested; works collaboratively on events and activities with internal and external constituents.
Proofreads, researches, drafts and routes correspondence; collects and analyzes information.
Prepares, edits and coordinates presentations and executive communications by the Dean in close coordination with Chief of Staff. Contributes content and copyediting support tailored to audience type.
Required Qualifications
At least 5 years of related professional, executive-level administrative support experience.
Experience in an academic setting.
Strong technical skills and experience with MS Office Suite (Outlook, Word, Excel, PowerPoint), financial operating platforms (e.g., Concur, Buy2Pay or equivalents), Zoom, and similar software tools.
Ability to work full-time, on-site, as well as occasional overtime with advanced notice for special events.
Ability to successfully pass a comprehensive background check at hire.