The Sr. Administrative Assistant is the "right-hand" partner to the Vice President and staff members. This position requires a "service mentality," an individual who is willing and able to go above and beyond, work a flexible schedule, shift priorities at a moment's notice, and has the focus to provide the quality of work that represents the team well. Sr. Administrative Assistant must exercise a strong degree of judgment to independently identify and resolve conflicts and problems. This person must be a strong communicator that supports the Vice President, staff, and employees. This person must also be able to handle a variety of complex, time sensitive and confidential situations and materials.
Coordinates business functions, such as meetings, conferences, and special events; oversees and participates in preparation and event (i.e. takes meeting minutes).
Produces and assembles reports and presentations under direction of Vice President.
Schedules appointments and makes travel arrangements for team members as needed.
Maintains documents and organizational system to support the staff's accomplishment of business objectives.
Conducts research and problem resolution for general business requests and conflicts under minimal supervision.
Process financial documents (PO's, Invoices, Check Requests)
Manage office supplies.
Requirements
5+ years of progressively responsible administrative or office management experience in fast-paced business environment required.
Self-starter with the ability to work independently under minimum supervision.
Demonstrated assertiveness and drive for results with ability to work effectively with wide range of constituents in a diverse community.
Must possess impeccably strong organizational and time management skills.
Demonstrated creative problem resolution skills.
Detail-oriented with strong commitment to quality.
Must possess effective customer service, communication, writing, and interpersonal skills.
Must be able to manage multiple priorities, meet deadlines, and work well under pressure.
High degree of professionalism and confidentiality required.
Proficient with computer systems and technology, such as Microsoft Office applications including but not limited to Word, Excel, PowerPoint, Outlook.