Our client in the Real Estate and Hospitality industry is seeking a Receptionist/Administrative Assistant to join their team in NYC! This person provides administrative and professional support to all departments within the New York Corporate Office.
Salary when perm: $75-80K
Responsibilities:
Answer multi-line telephone system, screen and direct calls
Empty dishwasher
Take and relay messages
Greet persons entering organization
Direct guests to correct destination
General administrative and clerical support
Typing, filing, faxing
Notify proper personnel of overnight deliveries
Maintain conference room calendars
Maintain company extension list
Tidy and maintain reception area and conference rooms
Proficient in Word, Excel, PowerPoint and Outlook
Filing to include electronic, hard copy and email
Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps
Assist with managing and track internal and corporate deadlines for the office.
Understand internal reports, purchasing and invoice systems
Assume responsibility for and execute special projects
Sort incoming mail, create a log of all checks received and fill out deposit of checks
Special event committee recorder
Assist with weekly manager's office payroll
Complete expense reports for monthly and one time purchases
Assist office with creation of contracts, agreements, reports, and presentations
Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases
Complete check requests for donations, capital and special events
Participate in other departmental projects and operational functions when requested
Required Qualifications:
High School diploma
Receptionist, Administrative, and/or HR experience is a plus
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software applications
Maintain a warm and friendly demeanor at all times.
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner.
Must be able to multitask and prioritize.
Detail oriented.
Must be able to maintain confidentiality of information.
Must be able to show initiative.
Perform other duties as requested by management.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.