Immediate need for a talented Junior Administrative Assistant. This is a 12+ Months Contract opportunity with long-term potential and is located in Phoenix, AZ (Onsite). Please review the job description below and contact me ASAP if you are interested.
Job ID:24-24933
Pay Range: $15 - $16/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:
The administrative support will send emails on behalf of 4 Directors, and use Excel for different project functions and Slack for communication.
Provides administrative support to assigned Director Team, which may include managing emails, maintaining calendar(s) and ensuring appropriate record retention.
Routes department calls and e-mails to appropriate staff members.
Composes e-mails, letters, and memorandums.
Maintains filing system for key documents.
Ensures data to and from Director Team are treated with appropriate level of confidentiality.
Maintains travel and expense reporting. Please provide any details that will be helpful for Supplier to find the right candidate for job.
Solid organizational skills, to include experience with coordinating and preparing staff agendas, facilitating meetings, prioritizing task, event planning and communicating information both written and oral.
Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software (Word, Excel, PowerPoint, Outlook).
Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.
Assist in scheduling meetings, managing calendars, and coordinating travel arrangements.
Coordinate meetings and conferences, including scheduling, preparing agendas, and arranging facilities & equipment.
Create visually appealing flyers and other items for various projects.
Maintain and organize office supplies and equipment.
Handle physical move coordination for Auto and Property employees with accurate record keeping.
Maintain accurate financial records to include expense reports and budget tracking.
Receive and direct visitors.
Assist with special projects and event planning/preparation, as needed.
Key Requirements and Technology Experience:
Proven experience as an administrative assistant or similar role.
Excellent organizational, communication and interpersonal abilities
Ability to multitask and prioritize effectively.
Creative mindset with a keen eye for design and strong attention to detail
Ability to maintain confidentiality and handle sensitive information with discretion.
Proficiency in creating visually appealing flyers
Technologically savvy with efficiency in Microsoft Office Suite (to include Outlook,
Excel, Word, PowerPoint and/or OneNote)
Familiarity with utilizing Cricut machine for crafting purposes
Previous experience working in a fast-paced environment supporting multiple leaders.
Scheduling 3 years.
Organizational 3 years.
Communication 3 years.
Microsoft Outlook, Excel, and Slack.
Our client is a leading Banking and Finance Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.