This position provides administrative and executive support for the NCP office and the Managing Partners. The position requires someone who has experience in the administrative field supporting an executive in a professional environment. In addition, this position requires exceptional organizational and decision-making skills. This position will also be privy to confidential information, and the individual must always be able to maintain confidentiality.
JOB REQUIREMENTS
MAJOR JOB RESPONSIBILITIES
Manage the Partners' calendar and travel planning, including handing travel reservations and confirmations
Support managing partners by tracking finances, paying bills, planning travel, and handling additional personal related tasks
Handle expense reporting for both Managing Partners
Schedule monthly management meetings and quarterly boarding meetings
Compile meeting materials for office-wide weekly meeting
Order and maintain office supplies and groceries
Organize office celebrations and events
Manage existing and new vendor relationships, including IT, building maintenance, phone/internet, and equipment vendors
Manage commercial and residential properties, including managing maintenance teams
Maintain website and social media pages
Assist with investor communications
Facilitate new employee onboarding and employee exits
EXPERIENCE:
Extensive experience providing administrative support in a busy, fast-paced office
Previous exposure to and experience managing confidential information on behalf of leadership
Experience working with/through others to obtain information that is critical to the success of the organization
Experience with expense reporting, arranging travel and coordinating meetings
Experience managing a senior/executive level calendar and incoming calls
Experience taking initiative and being a self-starter in day-to-day responsibilities
Extensive experience demonstrating the ability to work in a team environment
KNOWLEDGE:
Must possess both organizational and decision-making skills
Proven ability to produce accurate results in a timely with minimal supervision and direction
Ability to prioritize, multi-task, organize, and meet deadlines
Demonstrated proficiency in Microsoft Office products, including Outlook, PowerPoint, Word and Excel
Must possess excellent customer service, time management, phone, interpersonal, and communication skills