garciastromberg is an innovative architecture and interior design studio dedicated to crafting spaces that resonate with the unique essence of their surroundings, spanning from urban environments to the most intimate personal scales. For over 40 years we have created design solutions for a diverse set of project typologies, including high-end residential, mixed-use, hospitality, and resorts. Our approach is the result of a deep commitment to design excellence and passion for bringing unique concepts to life.
Role Description
This is a full-time on site role for an Executive Assistant / Office Assistant located in West Palm Beach, FL.
As an Executive Assistant / Office Assistant, you will provide direct administrative support to one of our Principals and general support to office team members.
Responsibilities
Support day-to-day administrative tasks for Principal while assisting other team members as necessary
Responsible for proactively managing and coordinating the daily schedule, calendar, lunch, emails, documentation, etc.
Provide meeting support through booking and preparing meeting rooms, setting up video conferences/phone calls
Handle a high volume of confidential and sensitive information; maintaining confidentiality of all organizational information
Coordinate travel logistics for Principal and other team members, including but not limited to flights, hotels, car services, itineraries, meeting planning, etc.
Assist with client events and other special projects as needed
Other duties as assigned
Qualifications
Experience in a professional service firm preferred
Ability to exercise good judgment, show initiative, and be proactive
Highly proficient in Gmail and Microsoft Office (Word, Excel, and PowerPoint)
Well versed in coordinating hybrid meetings, including facilitation and sign on
Strong attention to detail and the ability to multi-task and prioritize required
A strong team player who demonstrates drive and initiative and has a passion for enabling others' success
Excellent verbal and written communication a must
Ability to communicate and interact effectively with all levels of management