LHH Recruitment Solutions is seeking a Legal Executive Assistant II for an Am Law 100 law firm. This position is based in the New York City office. The Legal Executive Assistant II will perform administrative and secretarial support for the firm as a whole and specifically for the attorneys to whom assigned. This opportunity is full time and fully on-site (9:30AM - 5:30PM).
Responsibilities
Participate in business development initiatives with assigned attorneys, practice groups and other firm attorneys
Coordinate opening new matters, including: conflict checks, prepare draft engagement agreements; email firm management for rate approval (if necessary) etc.
Communicate directly with clients to transmit information or perform special factual research requests
Perform special factual research requests under attorney supervision
Draft and edit correspondence, legal documents, memoranda and other written materials as needed for attorney review
Organize and maintain client files such as pleadings, correspondence and memoranda; perform document organization tasks such as numbering, sorting, filing, and copying
Coordinate with attorney(s) on a continual basis to prioritize work to ensure timely turn around and effective use of time to meet deadlines
Arrange appointments, meetings and travel reservations and maintains attorney(s) calendar(s)
Provide telephone coverage, routes calls, takes messages, and places outgoing local and long distance calls as requested
Prepare and secure proper approvals required for all accounting forms, petty cash, entertainment, trip accounts etc.
Prepare and submit timesheets, billing descriptions and other firm accounting documentation in a timely manner
Assist attorney(s) in preparing billing records, letters, and statements to clients
Assist with overflow requirements or special firm projects, providing coverage for secretaries who are absent
Obtain records or other information from various sources including: government agencies, libraries, legislative bodies, associations, and courts