The Atlantic Group has partnered with a rapidly growing healthcare organization in the Bronx, NY area. They have an immediate need for a Payroll Manager to join their team.
Job Title: Manager, Payroll
Department: Finance
Reports To: Chief Financial Officer
Setting: Hybrid, In-Person Office
Schedule: Monday - Friday 8:30 AM - 5:30 PM
Weekly Hours: 40
JOB PURPOSE:
The Manager, Payroll is responsible for providing operational, managerial, and strategic direction for the payroll function of the company. This role requires the cultivation of a strong, customer-focused environment, with emphasis on driving accurate and timely payroll results, in compliance with state and federal regulations. Working with OSV, payroll administrator, administer a timely and accurate payroll processes, which include payroll administration, all other cash and non-cash compensation processing, W-2 processing, payroll tax filing, staff supervision, audit support, and various union/non-union/ regulatory reporting. Responsible for operating and adhering to the organization's Policy and Procedures and multiple collective bargaining unions' contracts.
JOB RESPONSIBILITIES:
-Evaluates, develops, recommends, and implements payroll policies, processes, and system enhancements designed to improve business processes within the department.
-Analyzes complex transactions, identifies issues, and works with internal operational teams to identify causes, assess risks, and implement plans to eliminate future occurrences.
-Manages all operations related to absence management and time tracking and attendance functionality, including training and updates.
-Interact with various departments/timekeepers to verify time and attendance accuracy utilizing the Workday system. Ensuring protocol is being followed.
-Ensures timely communication of changes to payroll policies, systems, and regulations to employees and customers.
-Maintains current knowledge of, and compliance with, applicable local, state, and federal wage laws and reporting requirements.
-Establishes internal controls to ensure the integrity of personnel and payroll data in all internal and external systems.
-Directly supervises the payroll team and provides training and evaluation to enhance performance, development, and work product, and establishes a collaborative and supportive team culture built on mutual trust and respect.
-Oversees OSV and payroll team:
o Weekly, monthly and year-end payroll processes to ensure deadlines and goals are met.
o Upload to the payroll system and verifies for accuracy, including employee reimbursement for payment weekly and bi-weekly, Higher class pay for payment biweekly, Uniform Allowance, and other special pays when necessary.
o Review and monitor of all the company's entities payroll items including on/off cycle payrolls, audits, and analysis.
o Completion of All Best Choice Home Health entity payroll items including on/off cycle payrolls, audits, and analysis.
o Prepares, mails, and maintains the organization's W2 reporting.
o Ensures accurate and timely payroll tax filings.
-Participates in the monthly, quarterly, and annual financial close process.
-Serve as lead in various audits, including meeting with third-party auditors, developing strategies, and preparing documentation.
-Partners with the human resources benefits team to ensure accurate and compliant deductions from employees' wages for taxes, wage garnishment, health, and life insurance, flexible spending accounts, etc.
-Five to seven (5 - 7) years of professional work experience in payroll, and time and attendance management role.
-At least three to five (3 - 5) years of payroll applications experience, i.e. Workday, ADP, Peoplesoft, Oracle Financial.
-Minimum of five (5+) years of management experience.
-Certified Payroll Professional (CPP) Certification from the American Payroll Association, strongly preferred.
-Must have knowledge in FLSA, DOL, and all regulatory aspects regarding laws governing payroll and taxation.
-Strong payroll accounting skills.
-Proficient with MS Office suite, especially Excel and Word.
-Strong customer service and communication skills. Ability to build strong working relationships with HR, IT, and employees across the organization.
-Highly organized with an attention to details. The ability to adapt to and lead change in a business environment is also critical.
-Must be a quick learner and efficient with time sensitive/high pressure deliverables.
Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.