As an individual contributor, the Site Buyer will plan and procure material to meet internal stakeholder requirements at an optimal cost. The Site Buyer will purchase goods/services according to support customer needs, departmental and Procurement organizational agreements/contracts, and Marmon policies and procedures. This position performs the necessary strategic/tactical activities related to the timely acquisition of materials and effective flow of communication and associated paperwork. Performs necessary activities in accordance with Marmon's standard sourcing processes while providing support to Operations ensuring all metrics are met. The candidate will drive and implement process improvements, and system enhancements and continue to improve productivity and efficiency within this function. Maintaining inventory levels, addressing shortages and supporting product evolution are daily functions. This role is responsible for securing the necessary materials to meet the needs of our customers and the business.
Primary responsibilities and/or essential functions include, but are not limited to:
Functional/Technical Expertise
Tactical creation and issuance of POs to approved suppliers based on ERP system demand. Maintains accurate PO information and delivery dates in ERP system. Set-up, execution and maintenance of ordering parameters and ERP data. Work with supplier and internal Marmon resources to set up internal and supplier-held Kanbans. Ensure adherence to price and lead time established by contract. Monitor supplier delivery performance, days on hand, and related quality issues. Monitor inventory levels to avoid potential excess, obsolescence, and shortages. Oversee Inventory Policy through ABCD classification and use of proper planning parameters. Adjust forecasts and planning parameters as required including safety stocks, reorder points, minimum orders etc. in adherence with Marmon guidelines. Participate in cost savings efforts (i.e. Freight, Packaging, Price). Assist where required to expedite POs and confirm delivery. Review and release purchase requisitions. Resolve supplier and data issues (i.e. Price discrepancies, invoice discrepancies, receiving issues). Participate in daily production and planning meetings. Secure Corrective Actions and execute RMA process when applicable. Coordinate Engineering changes with suppliers, Material Planning and Engineering for purchased parts. Daily coordination of information between production, purchasing, and shipping. Provides availability, pricing, shipping information. Generates daily, weekly, and monthly metric reports. Manage supplier-held inventory programs. Develop in-depth knowledge on parts/commodities managed to aid in expedites and suggest part deviations to resolve shortages and mitigate high-risk situations. Work with Commodity Managers, Operations, and Engineering on supplier transitions.
Stakeholder and Supplier Management
Assist the management team in providing pricing updates on an annual basis.
Assists stakeholder/supplier in handling, servicing, follow-up, communication and closure of issues.
Provide feedback on stakeholder/supplier inquiries/requests on a timely manner.
Communicates quality and delivery discrepancies.
Processes Engineering Change Requests. Leads/Co-leads in conferences calls, meetings and discussions with stakeholders/suppliers.
Leads/Co-leads team/functional/business overview presentations during stakeholder visits.
Internal Communication
Provide availability, pricing, and shipping information. Generate metric reports as needed. Utilize company sales history to forecast part needs and monitor inventory levels. Update information in the company ERP system. Analyze and help manage supplier held inventories including E&O with a focus on limiting exposure. Make recommendations on E&O reserves to be held by Vertiv. Generates daily, weekly, and monthly metric reports. Reconcile / resolve invoice discrepancies and route next steps to appropriate functional group. Coordinate information between suppliers, Commodity Managers provide material availability, pricing, and shipping information. Adheres to spot buy and freight cost management processes to minimize total cost to the business. Investigate multiple options for and negotiate favorable pricing/terms on spot buys. Create / maintain purchase order lines for surcharges due to tariffs, freight, expediting.
Continuous Improvement
Leads/Co-leads in identifying opportunities and resolution to challenges. Completes individual development plan and implements agreed training/development activities. Leads/Co-leads projects related to process improvements. Represent/Lead/Co-lead the team on company initiatives and cross-developmental projects.
Team Support and Development
Engage or Lead/Co-lead in team activities and initiatives. Develop and conduct functional training to peers. Provides work direction and guidance to members when needed. Interact regularly with Commodity Managers, Engineers, Warehouse, Receiving. Daily communication with Suppliers. Interact as needed with Marmon-approved brokers and distributors. Fulfill other reasonable duties as required.
Skills/Specifications:
Excellent written and verbal communication skills.
Detail oriented with excellent organization and time management skills.
Proven ability to successfully manage multiple projects and tasks.
Critical thinking and negotiation skills.
Knowledge of basic mathematical operations and calculations.
Familiarity with consignment inventory, receiving and quality best practices.
Proficient in Microsoft Office applications particularly with Excel.
Ability to wear safety equipment such as, but not limited to safety shoes, safety glasses, hard hats, ear plugs and respirators.
Ability to see and hear the visual and audio safety warnings in the plant.
Ability to bend, stoop and stretch to perform tasks.
Education/Experience/Qualifications:
High School Diploma or equivalent required; College degree preferred.
Minimum of 2-4 years' experience in Procurement, Purchasing, Planning or Materials Management.
Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, and activities may change at any time with or without notice.