Mon Ami Real Estate is one of the fastest growing, most dynamic real estate companies in the country with a rapidly growing, diverse portfolio of over 250 commercial and residential properties spanning 19 States. Headquartered in Chicago, Mon Ami consistently identifies unique value opportunities, moving quickly to close transactions, and creating value in its acquired properties to generate top-tier returns for its investors and team. Mon Ami has grown at a compound annual growth rate in excess of 50% for the last several years and will continue to accelerate. Mon Ami Real Estate also has burgeoning real estate brokerage and property management businesses primarily focused on properties owned by its affiliates.
How you'll help:
Mon Ami Real Estate is seeking a proactive and adaptable Executive Assistant to support our Founder and Managing Partner. The successful candidate will play a pivotal role in ensuring the executive's day-to-day operations run smoothly, including managing calendars, coordinating travel arrangements, and handling personal tasks as needed. This dynamic position requires a confident self-started who is not afraid to take control while anticipating needs, thinking critically, and offering solutions to problems before they arise.
Responsibilities:
Proactively manage the executive's calendar, including scheduling appointments, coordinating meetings, making travel arrangements, and some management of personal calendar.
Draft and manage email correspondence, prioritizing incoming messages and protecting the executive's time.
Drive the executive to and from local meetings, enabling work to be conducted en route.
Act as a liaison and gatekeeper between the executive and internal/external stakeholders, screening and prioritizing inquiries and requests and ensuring effective communication and follow-up.
Assist with preparation for meetings, including gathering materials, conducting research, and presentation design.
Attend internal and external meetings as requested, take notes, and coordinate follow-ups accordingly.
Anticipate the executive's needs in advance of meetings, travel, etc.
Establish and maintain SOP documentation, assisting with updates and improvements.
Implement systems to enhance efficiency and productivity in the executive's workflow.
Provide personal assistance to the executive, including calendaring, errands, and planning.
Maintain confidentiality and handle sensitive information with discretion.
Provide support with various administrative tasks and special projects as assigned.
Adapt to changing priorities and manage multiple tasks efficiently.
Maintain physical and digital filing systems, implementing best practices for organization.
Occasional travel to Mon Ami's Chicago office or other meetings with the executive.
Qualifications:
Previous experience as an Executive Assistant or in a similar role.
Excellent communication and interpersonal skills.
Extremely detail-oriented with amazing organizational skills
Ability to work independently and proactively.
Google Workspace and Microsoft Suite proficient
Valid driver's license and clean driving record.
Feel confident and comfortable driving the executive to and from meetings so they may work en route.
Clean Background Check and Driving Record ( MVR)
Preferred Qualifications:
experience as an Executive Assistant, preferably supporting C-level executives.
Bachelor's degree preferred.
You have traveled consistently with your leaders previously.
Job Type: Full-time
Pay: $60,000.00 - $80,000.00 per year
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Choose your own hours
Monday to Friday
On call
Application Question(s):
Are you able to work in Newport Beach towards the end of the year?
Are you within the $41,600.00 - $70,270.00 per year salary range?
Are you able to drive our CEO to meetings periodically?
What level of executives have you assisted?
Experience:
Microsoft Excel: 3 years (Preferred)
Microsoft Powerpoint: 3 years (Preferred)
Google Suite: 3 years (Required)
Ability to Commute:
Hermosa Beach, CA (Required)
Ability to Relocate:
Hermosa Beach, CA: Relocate before starting work (Required)