Procurement Specialist I at Regional Transportation District in Denver, Colorado

Job Description:

At Regional Transportation District (RTD), We make lives better through connections!

When you join RTD, you will be among dedicated employees exhibiting RTD's values of passion, respect, diversity, trustworthiness, collaboration, and ownership. RTD is committed to an inclusive and diverse workplace. As part of our diversity value statement, we encourage our employees to honor diversity in thought, people, and experience. Come join RTD on this great journey to be the trusted leader in mobility, delivering excellence and value to our customers and community.

RTD Employee Benefits: https://www.rtd-denver.com/careers/benefits

(RTD Represented Employee Benefits: Please refer to the Labor Agreement included in the above link for details.)

Procurement Specialist I is an intermediate professional position that performs all necessary procurement functions related to the acquisition of a wide variety of capital, equipment, professional services, materials, construction, Information Technology (IT) and various services as assigned; Identifies sources, develops solicitations, advertises and facilitates evaluation of vendor responses, recommends and/or selects vendors, creates and processes contracts and purchase orders, and performs contract management of numerous contracts, while following government procurement guidelines. Works under the supervision of the Contract Manager.

DUTIES & RESPONSIBILITIES:

ESSENTIAL:

• Reviews and analyzes purchase requisitions for mostly routine procurements typically under two million dollars. Collaborates with internal stakeholders regarding requirements, Statement of Work or specifications, cost proposal details, payment milestones, liquidated damages, and delivery schedule.


• Develops and implements procurement strategies for solicitation and contracting actions in support of user departments.


• Recommends method of procurement, changes, and/or substitutions as needed with the guidance of the Contract Manager.


• Responsible for the assessment and development of solicitation documents, advertisement, evaluation, and contract award for various types of purchases and annual contracts, within authority level, to include: Request for Proposals, Invitations for Bids, Request for Quotations, and Request for Qualifications for various services, goods, and capital improvement projects.


• Solicits, analyzes, and evaluates quotations, bids, and proposals; chairs pre-bid and pre-proposal conferences, bid openings, pre-construction conferences, evaluation committee meetings and contract kick-off meetings.


• Assists project managers in answering questions and clarifying requirements for potential proposers/bidders.


• Receives quotations, bids and proposals and reviews content to determine if responsive to the solicitation requirements.


• For solicitations with evaluative criteria, facilitates and maintains oversight of the technical evaluation committee during evaluation process, to include: committee direction, nondisclosure agreements, evaluation scorecards, committee meetings and discussions, capturing strengths and weaknesses of proposals, compilation of scores, vendor demonstrations, oral interviews, negotiations, proposal ranking and recommendation of award.


• Performs price and/or cost analyses and determines need for pre-award audit or pre-award survey.


• Develops pre-negotiation strategy and position, conducts negotiations, and prepares contract documents.


• Recommends or approves the awarding of Contracts or Purchase Orders, and BPOs.


• Conducts debriefings with unsuccessful proposers.


• Communicates effectively with internal departments, external stakeholder groups and vendors regarding procurement strategies, status, and actions.


• Develops, processes and tracks contract documents, notice to proceed, amendments and purchase orders.


• Administers various types of contracts from date of award through close out; maintains complete and accurate contract files and records.


• May be required to assist with agency-wide procurement training.


• May be required to assist with administration of Purchasing Card (P-Card) Program.


• Responsible for maintaining RTD, State and Federal Transit Administration (FTA) regulatory knowledge regarding solicitations and contracting for the District to include laws, regulations, and policies pertaining to the procurement, contract award and management processes.


• Effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. 


• Facilitates the development of public trust and confidence in the RTD.

OTHER:

All job-related duties as assigned.

QUALIFICATIONS:

●        Bachelor's Degree in Business Administration, Business Management, or a closely related field preferred.

●        A minimum of five (5) years of experience as a contracting and procurement professional with comparable scope of authority and responsibility for leading procurement activities, contract negotiations and management; experience with handling procurement and contract actions including construction and various services contracts.

●        A minimum of three (3) years of experience working with applicable federal and state procurement laws.

●        CPPB, CPP, NIGP-CPP, or other public procurement Certification(s) preferred; obtain certification within 3 years of hire date.

●        Proficient with creation, processing, and all other required tasks for various types of public procurement solicitations, contracts, and contract management.

●        Strong negotiation skills.

●        Proficient with Microsoft Office Suite and computerized purchasing systems.

●        Ability to manage and maintain strong, positive internal and external relationships.

●        Ability to communicate effectively, orally, and in writing.

●        Ability to use sound judgment and maintain confidentiality.

●        Ability to manage time and workload effectively which includes planning, organizing, and prioritizing with great attention to detail.

OR:

An equivalent combination of education, experience, knowledge, skills, abilities.

WORKING ENVIRONMENT AND PHYSICAL REQUIREMENTS:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

•  The work environment is a typical office environment.       

SAFETY: Promotes safety as agency’s number 1 priority in decision-making, reporting, learning, mitigation and follow-up.  Zero tolerance for unsafe conditions or acts. Promotes continuous improvement of safety culture.

CAREER MAP:

Based on job performance, experience, education and position availability the next step on the career map for this position may be:

Procurement Specialist II, Procurement Specialist - Lead, or Contract Manager

We are considering all applications for this position up until the position close date of July 11th, 2024. For consideration, please be sure to apply before the posting end date.

 

RTD provides equal employment opportunities to all employees and applicants for employment without regard to race (including traits historically associated with race, such as hair texture, hair type, or protective hairstyles), color, religion, national origin, ancestry, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, age, genetic information, disability, service in the military, marital status, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Pay Range:

$77,437.00 - $109,380.25 Annual

RTD is an Equal Opportunity Employer, please see our EEO policy ( https://www.rtd-denver.com/sites/default/files/files/2022-12/EEO%20Policy%20Statement-%20UPDATED.pdf )

RTD posts a compensation range that represents a good faith estimate of what RTD anticipates paying for the position at the time of posting.  Starting salary is based on the candidate’s relevant and verified education, training and work experience.  Applicants should submit all relevant and verifiable education, training and work experiences at the time of application.

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