Temp Data Entry Assistant at Church World Service, Inc. in New York, New York

Job Description:

Overview



Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability, or veteran status in employment or in the provision of services.



About CWS



Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.



Purpose



The Temp Data Entry Associate is responsible for assisting with the completion of a large quantity of client level data from Excel spreadsheets submitted by program sites into CWS' PC program database. This position also has responsibilities related to ensuring timely, accurate and quality data entry of client information and seeking guidance from program staff as needed. Strict confidentiality of all client information is strictly required. An important prerequisite for this position is the ability to work collaboratively as part of a team in a collegial manner and to work independently to carry assignments through to completion.


This position is funded through Sept. 30, 2024 with possibility of extension depending on funding and need. Candidates will ideally be available full time (37.5 hours/week) but part time work may be possible. Desired hours are generally 9AM-5PM to ensure accessibility by program staff but may be open to slightly altered hours.



Responsibilities

• Complete manual transfer of client data from Excel spreadsheets into CWS' PC program database


• Compiling, verifying accuracy and sorting information to prepare source data for database entry


• Reviewing data for deficiencies or errors, correcting any incompatibilities and checking output


• Support data quality assurance in coordination with program staff, liaising with program sites to ensure error correction


• Coordinate closely with both relevant IT and HQ program staff to ensure accurate and timely entry of all data

Qualifications



Experience:

• Proven experience conducting data entry systems with subject databases


• Fast typing skills; Knowledge of touch typing system is strongly preferred


• Excellent knowledge of word processing tools and spreadsheets (MS Excel etc.)


• Working knowledge of office equipment and computer hardware and peripheral devices


• Basic understanding of databases


• Good command of English both oral and written and customer service skills


• Great attention to detail


• Excellent organizational and time management skills and ability to manage a large datasets from multiple offices

Skills:

• Strong interpersonal and diplomacy skills; ability to work collaboratively and effectively with partners and teams;


• Ability to conduct oneself in a professional and courteous manner at all times to represent the professional and institutional interests of CWS;


• Knowledge and experience in working with Microsoft Word, Excel, Power Point, and database software is essential; experience with Microsoft SharePoint and Articulate 360 (or other Learning Management System) preferred;


• Ability to work in a multi-cultural environment required;


• Commitment to diversity, equity, and inclusion and willingness to support CWS' Platform on Racial Justice as a CWS employee required.

Education and Certifications:

• Bachelor's degree or equivalent work experience in lieu of degree. In addition, 2 years' previous work experience in data entry systems with subject databases.

Special Requirements



Work Location:


This position is a US-based remote role with in-person responsibilities. Employees wishing to maintain a remote work arrangement must be able to fulfil the following conditions:

• Ability to maintain secure and appropriate personal work environment for day-to-day work


• Access to strong and reliable internet access


• Ability to adhere to CWS data security policies and protect sensitive and personally identifiable information


• Regular work hours must span core business hours 10AM-4PM Eastern time (may offer some flexibility depending on business need)


• Must use CWS provided equipment such as laptop and cell phone

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