Administrative Assistant at Elanco in greenfield, Indiana

Job Description:

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose™ – to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Making animals’ lives better makes life better – join our team today!

Your Role:  Administrative Assistant 

The Administrative Assistant position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. This position focuses on providing primary support for 5-7 leaders within the Global Information Technology function based at headquarters and remote US locations. It will also provide secondary support for global colleagues based primarily out of the United Kingdom. This position must coordinate and operate cohesively with colleagues at various levels across all business units, the administrative assistant community, and internal/external business partners and/or vendors. This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position. 

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Your Responsibilities:

• Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination. 




• Manage large, complex meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed as well as arranging more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel, and rental car. 

• Process complex expense reports (i.e., multi‐currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner. 

• Assist with administrative tasks in pre‐boarding and on boarding of new employees to the area as requested by the ASC manager and/or business partners. 




• Show the ability to work independently with high self-management in a vigorous work environment. 

What You Need to Succeed (minimum qualifications):

• Education: High School Diploma or equivalent




• Required Experience: A minimum of 5 years experience in supporting multiple leaders in administrative functions.




• Proactive mindset taking initiative on tasks with the ability to handle competing priorities and handle ambiguity.

What will give you a competitive edge (preferred qualifications):

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• Proficient knowledge of programs: Word, One Note, Excel, PowerPoint, Outlook 365, Workday, SharePoint, Zoom, Microsoft Teams, Microsoft Edge, and One Drive 




• Experience with Concur Travel and Expense Reporting system 




• Ability to adapt to change and process improvements with accurate results. 




• Ability to drive problem solving resolutions and seek guidance when multiple competing priorities arise. 




• Demonstrate business acumen, initiative, dependability, time management, and resilience  

Additional Information:

• Travel:  


• Location: Global Elanco Headquarters - Greenfield, IN - Hybrid Work Environment

Don’t meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

Elanco Benefits and Perks

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

Relocation packages

• Two week shut downs (mid-summer and year-end) in the US (in addition to PTO)


• 10-week parental leave


• 9 Employee Resource Groups


• Annual bonus offering


• Flexible work arrangements


• Up to 6% 401K matching


• Dependent and childcare support

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status