Regional Administrative Assistant at Martin Marietta Materials in Carmel, Indiana

Job Description:

Position Summary



Serve as Administrative Assistant to the Regional VP/GM. Providing comprehensive administrative support to Regional & District Senior Leadership.


Requirements

• Exercise independent judgment and discretion regarding confidential matters


• Use advanced computer skills to create, modify and update presentations, write memos, plan conferences/meetings/company events, plan and prepare Regional & District VP meeting materials


• Assist with Regional & District Senior Management travel arrangements


• Assist with Regional & District budgeting


• Post/Communicate Regional/District organizational and policy changes


• Interact with internal and external consultants, vendors, business leaders and employees


• Participate and document Regional & District Senior Management meeting minutes and communicate commitments from meeting notes to respective leaders


• Organize and manage calendars, expense statements for Senior Regional & District Managers.


• Organize, plan, coordinate, execute Regional & Senior District meetings


• Manage Region fleet in collaboration with Corporate fleet management team


• Maintain explosives permit for Region


• Oversee day-to-day function/needs of the Regional/District offices


• Self-starter requiring minimal supervision

• Minimum 5 years' administrative experience supporting senior level executives


• Expert computer skills: Excel, Word, PowerPoint, Outlook, Internet and Visio


• Effective verbal and written communication skills with both internal and external business contacts; excellent customer service skills


• Strong organizational skills and attention to detail; excellent listening skills and ability to work with employees at all levels of the corporation


• Ability to work with and handle confidential/non-public information


• Self-starter with professional demeanor, sensitivity to others and keen willingness to learn


• Strong intellectual acumen and practical thinking

• 2-4 year degree preferred