Job Summary: The Trade Show Planner is responsible for planning, organizing, and executing trade shows, exhibitions, and other events to promote the company's products and services. This role involves managing all aspects of event logistics, including ordering show services, packing and shipping materials, and handling manual labor tasks. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. The Trade Show Planner will work closely with the marketing and sales teams to ensure the successful delivery of events that enhance the company's brand presence and generate business opportunities.
Key Responsibilities:
Event Planning and Coordination:
Plan and organize logistics for upcoming trade shows and events.
Coordinate with internal teams on booth design and printed materials.
Manage event timelines and schedules.
Material Management:
Prepare and pack booth materials, including swag and collateral.
Ensure all materials are shipped to event locations on time.
Vendor and Supplier Coordination:
Communicate with vendors to arrange booth setup and services.
Manage contracts and ensure services meet company standards.
On-Site Support:
Assist with booth setup, ensuring all equipment and displays are in place.
Provide on-site support during events, including attendee interactions and troubleshooting.
Budget Tracking:
Monitor event budgets and expenses, ensuring cost-efficiency.
Prepare expense reports and budget summaries for review.
Post-Event Evaluation:
Collect feedback and data from events for analysis.
Evaluate event success and provide recommendations for improvement.
Documentation and Reporting:
Maintain records of event details, including vendor contracts and attendee lists.
Prepare post-event reports and summaries for management.
Qualifications:
Bachelor's degree in Marketing, Event Management, Business, or a related field.
Proven experience in event planning, trade show coordination, or a similar role.
Experience in ordering show services such as labor, electrical, carpet, and furnishings.
Strong project management skills with the ability to handle multiple tasks and deadlines.
Excellent organizational and time management skills.
Exceptional communication and interpersonal skills.
Proficiency in Microsoft Office Suite and event management software.
Ability to travel as required for events.
Preferred Skills:
Experience with project management software such as Wrike, Monday.com, Asana.
Knowledge of current trends and best practices in event planning and trade show management.
Creative problem-solving skills and the ability to adapt to changing circumstances.