JD: The Executive Assistant is responsible for providing confidential administrative and secretarial assistance to leadership or higher in Member. The Executive Assistant will respond to information requests and resolve issues on behalf of executives. • Provides the overall administrative support for regulatory programs by assuring that documents, reports and correspondence are prepared, reconciled and distributed in a timely manner. • Prepares ad hoc reports and conducts ad hoc reviews as requested. • Provides assistance and administrative support for special projects including preparing materials for use in presentations. • Manages and maintains schedules including scheduling appointments, serving as primary point of contact for executives, and assures that appropriate materials are available for meetings • Places outgoing calls on behalf of the executive to request information or to contact appropriate individuals for the executive. • Schedules and organizes meetings for the executive including greeting visitors and being primary point of contact during their visits. • Reads and analyzes incoming mail, memos and reports to determine significance and distribution. • Prepares and edits correspondence, reports and other documents as well as prepares responses to routine inquiries. • Prepares correspondence and other written materials from verbal direction, softcopy, or from knowledge of company policy or procedures. • Coordinates meetings and conferences in District or Home Office and, when required, orders food and prepares meeting materials. • Prepares agendas, meetings notes and minutes of meetings, as required. • Makes arrangements for travel, conferences, off-site meetings, and other events • Works closely with the Office Manager in District as backup.
Eight (8) years of related experience as a secretary, administrative assistant, or similar responsibilities. Proficiency in the use of word processing, spreadsheet, and presentation software. Experience providing administrative or secretarial support to a senior executive.
Qualifications: Looking for an exec assistant:
Who has supported ideally a C-Level person
Very structured and organized: Has a process for helping to keep people on track and a system for managing deadlines and deliverables.
Very strong writing and verbal skills .
This EA will support the Sr VP day-to-day but in spare time help with other initiatives:
Managing SVP's calendar and emails
Other initiatives include helping with
Coming up with materials and decks for town halls
Helping with picnic events and extracurriculars like cricket games
Bringing different teams together like audiovisual team to do dry runs before big meetings
Helping with editing/reviewing communication updates
Note: As per client request, we are looking for candidates who can work independently on w2 without any visa sponsorship. #LI-CGTS #TS-4262