Old Town is seeking an Reception & Office Administrative Assistant to join our team in Carmel, IN. We are a dynamic and growing builder, known for developing outstanding locations with timeless home designs. Old Town has a passion for people and the communities in which we work, and we are looking for a like-minded team member who will bring a passion for excellence, great work ethic, and a positive, can-do attitude to our team.
FUNCTION
The Reception & Office Administrative Assistant will facilitate reception duties, office management, event planning, and special projects for Old Town Leadership.
MISSION
The Reception & Office Administrative Assistant will maintain the integrity of Old Town in all aspects. All responsibilities performed require extensive knowledge and understanding of all Old Town residential and commercial properties, mission and values. Candidate will possess an entrepreneurial work ethic and be able to work collaboratively with other Old Town team members.
RESPONSIBILITIES • Serve as the receptionist for Old Town's main office by creating a positive and welcoming environment for all guests, demonstrating high levels of hospitality including coffee and drinks as necessary • Perform general administrative duties for the OT Leadership as assigned • Special Projects as assigned by OT Leadership - could include creating powerpoints, printing, proofreading documents, etc. • Managing and updating the Company Calendar for staff events, holidays, etc. • Event planning for staff events, internal meetings, and gatherings • Point of contact for office maintenance and cleaning • Maintain inventory and ordering of office supplies for the main office • Management of digital signage at Main Office • Stock/maintain reception and main conference rooms, employee breakroom coffee maker, office mail distribution • Other duties or projects as assigned
EDUCATION AND EXPERIENCE REQUIRED
1-3 years of relative experience
Proficient in Microsoft Office; Word, Excel, Powerpoint
Excellent verbal and written communication skills
Self-starter who can work well as a part of a team and independently
Willingness to contribute when needed, to work with other team members to ensure all functions are completed in an efficient and timely manner
REPORTING
The Reception & Office Administrative Assistant position reports directly to the Human Resources Manager.