Job Description:
Our Client a well-known Investment bank is seeking an Administrative Assistant in their New York, New York Location!
Responsibilities:
- Greeting visitors
- Managing phones as back up
- Taking and ensuring messages are passed to the appropriate staff member in time
- Transferring calls as necessary
- Handling queries and complaints via phone, email, instant message and in person
- Managing meeting room availability
- Coordinating internal and external events
- Receiving, sorting and distributing daily mail
- Handling printing, photocopying, faxing, and scanning documents.
- Managing office inventory such as stationery, equipment, and furniture
- Overseeing office services like cleaners and maintenance service providers
- Ensure smooth day-to-day functioning of the office
Requirements:
- Extensive experience with Concur.
- Minimum three years' experience as an administrative assistant in finance industry preferred.
- Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel.
- Excellent verbal communication and telephone skills.
- Detail-oriented, personable with a consistent positive attitude.
- Ability to work in a team environment and handle multiple tasks with little or no supervision.
- Familiarity with a corporate office environment in terms of professionalism, etiquette, dress.
- Utilizes good judgement and discretion, maintains the highest level of confidentiality.