Working in support of our National Fleet, the Fleet and Safety Administrator is responsible for providing management, coordination, and technical support to the company in all areas of vehicular accident reporting, accident cause analysis, collision repairs, and fleet registrations and equipment inventories.
Administratively overseeing the development of our Safe Drivers Bonus program, Driver's training and customer support in the event of a vehicle accident, this role may be expected to travel 10% to visit various facilities to conduct safety spot checks.
Essential Duties and Responsibilities
Perform weekly review of all accident reporting and work with the field and the driver safety training manager to coordinate corrective strategies
Prepare professional reports, conduct safety briefings, and act as company spokesperson for all internal and external accident reporting
Advise on various safety and operational issues and provide emergency response as needed
Work with the Corporate Fleet Manager to develop and implement safety program elements and training aids to comply with customer and regulatory requirements.
Perform investigations of all vehicular accidents and loss incidents
Manage safety training and record keeping via UKG for all employees
Manage the national inventory of trucks, cars and material handling equipment
Assist with life-cycle tracking and strategies for vehicle ordering
Develop and manage the relationships with the body shops nationally
Lead and manage the fleet due-diligence tasks for all acquisitions
Manage the licensing of newly acquired and company owned vehicles
Develop and manage the external on-site fuel program strategies, vehicle parking citations and FMCSA infractions nationally.
Manage the tracking and disposition of the retired fleet efficiently and accurately
Maintain DOT compliance and regulations for vehicles and employees, as required
All other duties as assigned
Knowledge, Skills and Abilities
Exceptional communication skills
Ability to prioritize and manage multiple tasks and changing priorities in a fast-paced environment
Comfortable working with the complete Microsoft Smart Suite with expertise in Microsoft Excel to complete fast and accurate data entry
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Ability to prioritize excellent customer service and interact effectively and professionally with all levels of employees and external vendors
Self-motivated and effective team player with strong leadership skills, to include organization, time management and follow-up skills
Must possess a valid driver's license
DOT medical card a plus
Education and/or Experience:
Bachelor's degree required, with preference to OSHA related majors.
Years of Experience:
For entry-level employees, 0 years of experience are required; candidates will receive additional on-the-job training and certifications through the company.
Associate to Specialist level employees with 1-3+ years of experience in the following areas are preferred:
Knowledge of regulations related to OSHA, DMV, FMCSA, DOT and Hazardous Material Handling
Knowledge of 5 Keys of the Smith System Defensive Driving methodology
Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, speak and hear. The employee is frequently required to sit. The employee is frequently required to use hands and fingers for data entry. The employee must regularly lift and/or move up to 20 pounds.
W.B. Mason Company, Inc. will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified individuals with disabilities. Applicants who require a reasonable accommodation for any part of the application or hiring process may contact us at ADAassistance@wbmason.com or 1-888-926-2766.
Equal Opportunity Employer
W.B. Mason Company, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.