The Assignment Coordinator will coordinate and execute administrative aspects of the sales process. The coordinator will act as a liaison between sales consultants, support departments, physicians and clients. The coordinator will act proactively and reactively to facilitate the following processes: credentialing, licensing, presentation, confirmation, housing/travel and active assignment maintenance.
The first 90 days will be in the office for training. After 90 days you will earn a Hybrid Schedule which would entail M-TH in the office from 9-6 pm with every Friday remote.
Responsibilities:
Execute administrative processes that support scheduling physicians into assignments
Work with the credentialing department, sales consultants and physicians to track and follow-up on documents needed for credentialing and assist with necessary licensing materials and processes that may be planned or required for assignments
Meet daily with sales consultants to prioritize tasks and convey progress
Coordinate necessary housing and travel arrangements required for the physician
Work with sales consultants to initiate and track progress on requested licenses and hospital privileges
Track and send out applicable correspondence to clients and physician candidates
Communicate with physicians and facilities to ensure physicians are ready to work
Collect and process time sheets from physicians
Work with hospitals to obtain hospital privileges for each assignment
Assists Client Representatives/Provider Representatives in responding to new inquiries and/or questions from potential clients/doctors
Qualifications:
Associate degree in business or another related field. A combination of education and experience will be considered
A minimum of 1 year of experience in a professional office environment; hospital, clinical or another medical environment preferred
Excellent attention to detail
Excellent communication skills (written and oral)
Ability to work on multiple tasks simultaneously and meet multiple hard deadlines
Proven time management skills focusing on urgent and overlapping deadlines
Process a large amount of documentation in a timely and professional manner
Strong organization skills and attention to detail and proven accuracy with record keeping
Demonstrated researching and problem-solving skills
High level of customer service and follow through
Strong computer skills: Microsoft Word, Excel, web-based applications, internet, and database programs